IB/UCC ADMINISTRATOR

• Term-time role (enjoy paid school holidays - non-working days);
• 5-day work week; total of 181 working days in a school year
• Enjoy subsidized lunch;
• Competitive remuneration package & benefits (medical, dental, etc.).
• Salary is commensurate with relevant years of experience.

• Support the IB Coordinators and UCC team with daily administrative tasks, including meetings scheduling and minutes.
• Manage student attendance records, student data, and documentation generation.
• Coordinate systems management including, Managebac, MAIA Learning and IBIS platforms.
• Assist with student registration and coursework submission tracking on IBIS.
• Provide support during examination sessions and graduation preparations.
• Assist in planning and coordinating IB-related events and University Counselling activities.

• Support with the options process for students and manage calendar planning for IB and UCC activities.
• Support with the planning of inspection visits and Y13 Graduation events.

• Communicate with parents to arrange meetings and handle administrative issues.
• Create communication templates and conduct mail-merge communications.
• Plan and manage administration for IB and UCC-related events.
• Liaise with external stakeholders, book meeting rooms, and organize campus facilities.
• Support with the organization of leavers/starter packs, student pins, and awards.

• Assist with the generation and editing of student transcripts.
• Manage the MAIA Learning platform and support with university events management.
• Coordinate new/leaver student packs and NS coordination/support.

• Assist with IB documentation management.
• Assist in the preparation of student documentation, options letters, and graduation packs.
• Support examination sessions and IB calendar planning.

• Undertake all other duties commensurate with the post.
• Provide Reception cover as required.

• Good understanding of higher education qualifications in Singapore and internationally.
• Minimum 1-3 years’ experience in secretarial or administrative support jobs.
• Strong organisational skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.
• Excellent verbal and written communication skills in English.
• Strong interpersonal skills and the ability to build positive relationships with all stakeholders
• Strong digital fluency and proficiency in using a variety of computer programs and platforms.
• Ability to use discretion with dealing with confidential and sensitive information.
• Ability to work autonomously and be self-motivated and proactive in approaching tasks.
• Minute-taking skills and the ability to prepare and disseminate accurate and timely reports.
• A flexible and positive approach to the duties of the role.

InternSG