Document Controller
John Wood Group
- Vancouver, BC
- $50,000-90,000 per year
- Permanent
- Full-time
- Supporting engineering projects through the management of project documentation
- Ensuring that the document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner
- Participate in maintenance of SharePoint Project Workspace and Project Web
- Ensuring that all internally prepared drawings and documents are logged into the document control system, distributed, and returned by users in accordance with Wood and client procedures
- Ensuring all packages to be issued are complete and that all signing/checking is in accordance with Wood procedures
- Ensuring vendor drawings and documents in both electronic and hard copy format are logged with transmittal memoranda, distributed to, and returned by, users in accordance with Wood and client procedures
- Communicating effectively with the appropriate engineering disciplines including providing ongoing updates on status of work
- Ensuring required filing and archiving of technical documents is done in a timely manner
- Storing, securing, revising, retrieving, distributing and archiving electronic and hard copy documents
- Reproducing documents as required for project staff
- Produce drawing and document status reports
- Assisting with the maintenance of library information
- Develop procedures and workflows with consultation with Engineering, Project Services and Construction groups
- Minimum 5 years of related experience in a fast-paced office environment
- Experience in digital records management not required, but preferred
- Excellent communication skills, both written and verbal
- Excellent organizational skills and keen attention to detail
- Familiar with general office practices and procedures
- Ability to operate a computer, and other standard office equipment
- Ability to work with the following programs on an intermediate level: Adobe Acrobat, Microsoft Word, Excel and Outlook; as well as Internet Explorer and Windows
- Ability to prioritize tasks and meet deadlines
- Ability to deal effectively and professionally with all staff levels within the office
- Ability to manage several projects at one time with frequent interruptions
- Experience in engineering and vendor document control is not required but preferred
- Firsthand experience with SharePoint an asset
- High School Diploma, or equivalent