Finance Assistant at Transparency International – Kenya
Transparency International - Kenya
- Kenya
- Permanent
- Full-time
- The job holder is responsible for processing of financial and accounting information; budget monitoring; mission tracking and reconciliations.
- Receive, sort and file documents of original entry- delivery notes, invoices, statements (bank, creditors), contracts, approved internal memos etc;
- Ensure proper filing of copy of approved purchase order and encumber the same in Business Central Dynamics system;
- Scan approved payment vouchers, contracts and file them on the central document folders;
- Ensure proper record keeping and filing of all TI-Kenya finance transactions source documents within the Finance Department as well as retrieving documents.
- Obtain monthly supplier statements and perform reconciliations of supplier's ledger balances;
- Ensure that all payments for services rendered are made according to financial and procurement guidelines;
- Review all petty cash vouchers and monitor reimbursements as per approved guidelines.
- Raise LPOs in Business Central Dynamics system for goods/services as requisitioned from the procurement process - ensure all requisitions are supported within TI-Kenya Procurement procedures;
- Allocate all purchases to the respective grant/project dimensions in Business Central Dynamics system as per budget line for Mission Proposals;
- Make follow up of internal approval of LPOs as per TI-Kenya's procurement policy and procedures;
- Liaise with Procurement Officer to issue approved and executed Local Purchase Order as well as contracts to service providers.
- Review approved Mission Proposals for programme activities and supporting documents presented before processing imprest requests and payments to service providers;
- Assist the Officers in the Finance Department, in preparing project reports for donors and retrieving, scanning of required documents.
- Review and verify invoices, contracts and payment requests when raised;
- Data entry in the financial management system (MS Dynamics - Business Central);
- Allocate shared costs to dimension as per approved annual budgets for utilities and office administration costs;
- Investigate and resolve invoice discrepancies and issues that may be raised by vendors;
- Propose correcting journal entries for approval.
- Minimum of a Bachelor's Degree in Finance, Accounts, Business Administration or related field;
- Relevant professional qualification;
- Working experience in MS Dynamics Business Central is desirable;
- At least 2 years work experience in finance and accounts;
- Proven experience with use of computer programmes including MS Office Suite;
- Proficiency in cost control; budgetary control; financial reporting and cash management.
- A person of high integrity that will model TI-Kenya's core values;
- A strong commitment to the aims, objectives and values of TI-Kenya;
- Costing and cost control;
- Budgeting and budgetary control;
- Cash management;
- Honest, diligent and trustworthy;
- Ability to work under pressure with minimum supervision;
- Strong analytical, statistical and problem-solving skills;
- Good interpersonal skills;
- Ability to communicate effectively with people from diverse fields and backgrounds;
- A sense of urgency and prioritization of tasks
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