Executive Assistant

Thunes

  • Barcelona
  • Permanente
  • Tiempo completo
  • Hace 14 días
Context of the roleWe are looking for an Executive Assistant to perform a variety of administrative tasks and support the CEO + some of the executive team.Your responsibilities will primarily include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without continual guidance.Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.Responsibilities
  • Schedule and coordinate appointments, meetings, and events for the executives. Prioritize conflicting demands and ensure efficient use of their time.
  • Manage expenses for the executive team
  • Assist with managing travel and accommodation arrangements together with our travel team
  • Collate information from different stakeholders - both internally & externally
  • Take the initiative to coordinate schedules, create efficiencies and identify potential problems/blockers proactively resolving them
  • Maintain and organize electronic and paper files, ensuring easy access to information when needed. Keep track of deadlines, follow-ups, and action items.
  • Assist in coordinating special projects and initiatives as assigned by the executives. Monitor project timelines, gather data, and provide regular updates on progress.
Requirements
  • Bachelor's degree in business administration, communication or any related field.
  • Minimum 5 years of executive assistant experience is essential
  • Excellent attention to details
  • Strong interpersonal communication skills and stakeholder management skills
  • Excellent organisation skills and priorities management
  • Strong sense of urgency and an independent worker
  • You should be confident and comfortable working across multiple time zones globally and agendas being subject to last minute changes.
  • Tech Savvy: Google Drive/Docs, Excel, Word and PowerPoint
About ThunesThunes is a global, fast-growing, and innovative Fintech scale-up that uses technology to disrupt and transform the existing financial system.We have a strong Mission: to create a better global payments network, and a great Purpose: to connect the world to economic opportunities and address systemic inequality when it comes to financial services.We are proud to power payments for the world's fastest-growing businesses and work with some of the amazing global brands - from Gig Economy giants such as Uber and Deliveroo and Southeast Asia's super-app Grab, to global Fintech leaders such as PayPal and Remitly.Our Products help to drastically simplify the Payment integration experience for our customers: with a single, simple connection, businesses and consumers can send payments to - and get paid in - every corner of the world. Instantly.Thunes is headquartered in Singapore with regional offices in London, Barcelona, Paris, Beijing, Shanghai, San Francisco, Dubai, Nairobi, Manila and Hong Kong!Sounds like you? Apply now!

Thunes