Office Manager - MEH 5677
Altrad
- Hinkley Point, Somerset
- Permanent
- Full-time
Location: Hinkley Point C
Security Clearance: BPSS
Permanent RoleAltrad are the critical human infrastructure that enhances the lives of millions, by the value-added solutions it provides in support of the nation’s vital assets. Altrad aspires to be the most trusted and valued support services company – learning from the ingenuity of its 7,250 people in the UK & Ireland, to deliver extraordinary outcomes for its clients.With over 7,250 people working for Altrad across the UK and Ireland, no two days are ever the same. We serve a wide range of industry sectors; we strive to be the best we can be – everyday. At Altrad you will be rewarded with the opportunity to build a progressive career, in a company who values your ingenuity, creativity and ambition. Are you ready to accept our challenge?Accountabilities
1. The MEH focal point for all site administration queries and for any communications between NNB facilities management and MEH.
2. Will work closely between the MEH construction teams, MEH site wide team and NNB site operation teams to ensure site office arrangements and agreements are adhered to.
3. Will be responsible for managing the site administrators, including:
4. Workload/task distribution
5. General support/escalation point
6. Resolve all construction team and visitors queries in an efficient and timely manner in support of harmonious Industrial Relations and general employee wellbeing and engagement.Key Deliverables
1. Lead and Manage site administrator team
2. Ensuring the office functions and supports the construction delivery teams with admin support
3. Support with Minutes from construction meetings and action tracking
4. Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
5. Collection from Security of visitors and safe transit to required work area
6. Give all permanent staff and visitors office area inductions on arrival
7. Arranges for deliveries to be received on site for the office and works area
8. Maintains notice boards in working areas
9. Printing of required documents
10. Ensure car parking bays are allocated out as per MEH procedure.
11. Assists in purchase orders
12. Assist with registering new starters on Kronos
13. Maintains desk requirement information and submits monthly to client
14. Maintains whereabouts sheet for site team
15. Assists with site on boarding and ensuring none of the site team get out of date for mandatory courses
16. Ensures the site team training matrix is up to date
17. Ensures office stationery is maintained
18. Manages outgoing post and records data on special deliveries
19. Photocopies documents as needed
20. Attends workshops and training as required to support admin role
21. Interface with site facilities on office upgrades and repairs
22. Miscellaneous tasks as directed by the Site leadsQualifications
1. NVQ 2 or minimum of 5 years’ experience in an office environment.
2. Proven track record in all aspects of Administration in a fast-moving environment
1. Excellent IT skills across full MS Office suite, including excel and SharePoint usage.
2. CCNSG or HSE Operatives Safety PassportExperience
1. Experienced in diary management and travel and room booking
2. Experienced in office supplies management and orderingAdditional Qualifications / Experience
1. Has worked in a lead role with experience of managing administration teams
2. Preferred previous experience working on major construction projects
3. Clear and confident communicator at all levels, including via e-mail and telephone as well as face to face
4. Positive, can-do mentality
5. Strong team player
6. Flexible and adaptable
7. Able to manage a busy workload and multiple prioritiesWhat is in it for you:
In return for your hard work and commitment we offer a competitive salary, 25 days’ holiday, and the opportunity to part of our exciting journey.
Quite simply, a journey with Altrad begins with a desire to create a better tomorrow…