VIE - Contract Management
Alstom
- København
- Permanent
- Fuldtid
- Comply with and ensure conformance by Alstom and Project stakeholders to CCIM (Contracts, Claims and Insurance Management) document, and alerts PrCM/PM if non-conformance is observed, as per the requirements of the CCIM.
- Prepare with PrCM, the Contract Summary.
- Support PrCM in building Contract Management Strategy Plan (CMSP) and organizing the Contract Management Day
- Contribute to data collection and manages collected data in order to sustain correspondence and document/justify Alstom positions.
- Participates with the preparation of data and provides document management and basic level analysis for the negotiation of claims and counterclaims.
- Keep records related to compliance with all contractual requirements (performance, delivery dates, quantity…).
- Participate and assist PrCM with the correspondence management by analyzing incoming correspondence, preparing (standalone) some Project correspondence, finalizing and verifying formatting of Project Correspondence and reviewing outgoing correspondence.
- Manages with the PrCM, the closure all correspondence (incoming and outgoing) and maintains correspondence logs to facilitate KPI reporting.
- Establish and maintains a common, central document management system(s) for project(s) to which she/he is assigned.
- Assist with the collection of all of the necessary elements for the preparation of the commercial proposals of the variation orders and prepare, with appropriate input from project and other internal sources, the first draft for PrCM/PM/CD review.
- May provide leadership, coaching, training, and mentoring to other Project Contract Administrators.
- May organize and lead Project Contract Administrators to ensure cross-project coverage.
- Create and maintain consistent and uniform contract administration tools across multiple projects for existing and new projects.
- Provide or support the provision of, monthly activity report(s) and/or alerts or flash emails to the PrCM
- Provide general administrative support for the project core team which includes but is not limited to the recording and distribution of project team meeting minutes and action items, scheduling of meetings and travel arrangements.
- Alert systematically PrCM of any event preventing a smooth running of the project.
- Other duties as assigned by PrCM in support of successful project execution.
- Contribution to project claims and documentation management.
- Quality of documentation/correspondence and of claims preparation.
- Respect of best practices.
- Associates degree or higher
- English (mandatory)
- Expert in MS Office, with high level proficiency including Word, PowerPoint and Excel required.
- Strong ability to effectively and diplomatically communicate cross-functionally.
- Strong ability to work in a team environment and build both internal and external relationships.
- Visio experience a plus.
- Extensive document management experience on mid-large size projects is desirable.
- Experience with Aconex and/or alternate document management software a plus.