Business & Facilities Support

• Collaborate with IT department to coordinate the delivery of laptops and email accounts for new hires.
• Manage fingerprint access for office security.
• Oversee distribution of name cards.
• Provide new hires with a welcome pack.
• Conduct office orientation, introducing facilities and team members, distributing locker and office keys, explaining housekeeping rules, and obtaining property checklist sign-off.
• Facilitate company phones from the service provider, validate with employee IDs while maintaining asset records.

• Initiate the offboarding process by sending the Company property return checklist to departing employees and collect company assets from departing employees on their last day of employment.

• Supervise daily office cleaning and ensure timely sign-offs.
• Coordinate monthly facility maintenance and submit bills for payment.
• Oversee office security monitoring.
• Maintain the IT equipment ensuring safekeeping.
• Handle administrative tasks such as filing Petronas forms and Amex applications.
• Manage telecommunications bank draft payments on a monthly basis.
• Support activities on-site.
• Coordinate with various departments to ensure the office is opened and closed as required, particularly during staff absences.
• Address ad hoc office requirements.

• Prepare and maintain records related to pest control services.
• Maintain a daily record of office cleaning activities to support audits.

• Uphold the Compliance Culture and philosophy of the Company by ensuring the business is kept abreast and aligned to the highest code of ethic not limited to ADVAMED.

• Manage all aspect of Contract, Pricing, Approvals.
• Keep track of event finances including check requests, invoicing, and reporting in coordination with local finance.
• Receiving and distribution of sets.
• Handle in-office shipments, packing and unpacking of items for workshops/trainings.
• Salesforce report extraction.
• Support Demo/Marketing room maintenance.
• Logistics arrangements for internal sales events (training, sales meeting, etc).

• Support customers, dealers & team members in routine administration work.
• Document filing & preparation including quotations, bids & tenders, contracts, SOP.
• Meeting arrangements & meeting minutes/follow up.

• Bachelor’s Degree or above
• Strong MS Office skills
• Self-motivated with a strong drive and ability to be hands-on and work with minimum supervision
• Good interpersonal skills
• Team player

Stryker