Office Coordinator / Vessel Planner
FLC Tunnel Group North I/S
- Rødby, Sjælland
- Permanent
- Fuldtid
- Develop and maintain vessel schedules based on customer requirements, cargo volumes, port availability, and transportation regulations.
- Coordinate with vessel operators to optimize vessel utilization, minimize turnaround times, and ensure timely departures and arrivals.
- Manage the preparation, processing, and filing of vessel-related documentation, including cargo manifests, bills of lading, port clearances, and customs declarations.
- Ensure accuracy and completeness of documentation to facilitate smooth cargo movements and regulatory compliance.
- Provide administrative support to the operations team, including scheduling meetings, preparing reports, managing correspondence, and maintaining office supplies and equipment.
- Assist in the coordination of travel arrangements, accommodation bookings, and other logistical support for staff and crew members as needed.
- Monitor potential risks and operational challenges, such as adverse weather conditions, port congestion, or vessel delays, and implement contingency plans to mitigate disruptions and minimize impact on operations.
- Identify opportunities for process improvements and efficiency enhancements in vessel planning and logistics operations.
- Bachelor's degree in Maritime Studies, Logistics, Business Administration, or a related field.
- Previous experience in vessel planning, logistics coordination, or maritime operations is preferred.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders, both internally and externally.
- Proficiency in maritime software applications, MS Office suite, and other relevant tools for scheduling, documentation, and data analysis.
- Sound decision-making and problem-solving abilities, with a proactive approach to identifying and resolving operational issues.
- Familiarity with international shipping regulations, industry standards, and best practices.
- Ability to work flexible hours and adapt to changing operational requirements, including weekends and holidays, as needed.
- Strong commitment to safety, compliance, and continuous improvement in vessel operations and logistics coordination.