HR Generalist for 9 months
Michael Page
- Genève
- CDI
- Temps-plein
- Employee administration:
- collaborate with the payroll company in Geneva to handle the monthly payroll and perform regular checks;
- lead the request and renewal of work permits for Geneva staff;
- handle accident or illness cases for staff in Geneva, with the insurance company and the broker;
- handle other specific cases for staff during the employee lifecycle (e.g. pension fund queries, retirement, or maternity leave);
- ensure electronic and paper personnel files are kept up-to-date;
- draft employment contracts and work certificates, as well as HR consultant agreement letters;
- manage relocation processes of new staff;
- prepare the annual salary letters for all staff; and
- manage public holiday calendars in all countries.
- Cezanne (HRIS) support and maintenance:
- act as the point of contact for Cezanne queries for staff and management;
- manage and implement changes and new processes, in liaison with Cezanne's support team;
- offer training to staff and management;
- gather and analyse data for useful HR metrics;
- ensure personnel files and data are kept up-to-date; and
- manage the smooth onboarding/off-boarding of Oak staff.
- HR policies:
- support the development of new or revision of HR policies and update of the Staff Handbook and the HR section Oak's intranet.
- HR projects and core people processes:
- manage tasks related to other core people processes and manage projects as requested (e.g., finding a new HRIS system, induction process, salary reviews, salary benchmarking surveys, legal employment reports, etc);
- act as the point of contact for Oak's global travel insurance policy and provider;
- act as the point of contact for Oak Geneva staff's business credit cards (ordering and canceling cards, blocking and unblocking cards, problem solving, etc.);
- act as deputy designated officer (safeguarding) and contribute to changes in policy and training;
- advise staff or management on HR related queries;
- act as the backup for the HR Recruitment Officer and/or Head of Human Resources for assigned activities; and conduct any other projects or tasks as requested by the Head of Human Resources or the Director of Operations.
- University degree; Swiss Human Resources education is highly preferred (Certificat/Brevet Fédéral en Ressources Humaines).
- At least five years' experience in a comparable role (experience with not-for-profit organisations is a plus).
- Solid knowledge of employment laws and social security in Switzerland.
- Proven ability to handle confidential information with tact and discretion:
- Proven experience and comfort level with HRIS systems.
- Strong and diplomatic communication skills.
- Excellent organisational skills, problem solving skills and resourceful.
- Results-oriented, able and prompt to anticipate needs, responsive.
- Strong attention to detail and at ease working with numbers.
- Ability to work independently and under pressure.
- Team player and enjoy working with multi-cultural teams across the globe.
- A good sense of humour, positive attitude, committed to continuous improvement.
- Strong knowledge of MS Office.
- Proficiency in French, and fluency in English.
- Swiss/EU citizen or valid work permit for Switzerland.