Administrative Assistant

Missions :

The administrative assistant seconds the Director in the management of the activity of the Alliance Française, organizes and coordinates the internal and external data towards the proper running of the association.

The administrative assistant will be in charge of:

• Answering phone calls and emails
• Welcoming students / members
• Promoting Alliance Française’s activities;
• Following up the borrowing / return of books from the library
• Assisting teachers (technical support, photocopies ...)
• Archiving and sorting of files and emails
• Basic accounting (issuing receipts, maintaining cash receipts register, bank deposits, etc.)
• Following up of courses, exams and activities’ registrations
• Keeping files updated in order to extract statistics
• Help in the preparation of Board meetings
• Training new staff members

The administrative assistant will also be the main interlocutor with the Maltese authorities such as JOBPLUS, the accountant and our service providers. 

Desired profile: Administration studies or experience in administration – accounting appreciated.

Skills: C1 in English / B1 in French (appreciated) / Excellent knowledge of the Office Pack, especially Excel / basic IT knowledge / Organisation skills / Precision / Discretion / Patience / Availability / Communication skills /Professional secrecy.

Appreciated skills: first aid certificate and a good knowledge of the Maltese institutions in relation with employment and of the Maltese educational system would be a plus.

Send your CV and cover letter to director@alliancefr.org.mt and employment@alliancefr.org.mt

Starting date: Immediately