Export and Import Controller - Kempton parkFull job descriptionJob Characteristics: Places purchase orders, selects and negotiates with approved vendors and evaluates vendor reliability. Obtains materials from suppliers at lowest cost consistent with considerations of quality, reliability of source and urgency of need. Follows up on orders to expedite delivery and shipment. Schedules deliveries and obtains certifications of delivery. Checks and approves payment invoices for orders placed. Education/Work Experience: Diploma or Certificate in Supply Chain related discipline, Procurement, Logistics, or related business qualification and up to three years of work experience. Independence Level/Reports to: Under direct supervision. Sources vendors, negotiates competitive pricing, takes advantage of special purchases and/or combines orders to obtain the most favorable pricing. Normally reports to Logistics Manager. Primal responsibility will be to see to all warehouse operations safely and accurately. Ensure all orders are picked timeously and accurately. Conducting of monthly cycle counting and reporting on time. Maintaining 98% inventory accuracy at all times and will report directly to the Warehouse Manager and not limited to these. ExportAssist vendors with preparation of commercial documents for first sale (international) transactions. Assemble details (document requirements, routing instructions, tariff codes, etc.) for first sale orders and furnish to vendors. Review final documents.Monitor shipments and Customs clearance. Communicate status, delays to appropriate parties. Resolve shipment issues, and possess the ability to determine when to elevate to management for resolution.Maintain Import and Export document files in accordance with Federal regulations and Company policy.Perform Administrative tasks: copying, filing, faxing, scanning.Providing status reports on all export shipmentsArrange pre-shipment inspections for all countries that require itRequest approvals for all airfreight shipments and Dangerous Goods acceptance.Assist sales team in obtaining freight quotations (All modes of transport)Prepare all export documentation required for the export shipmentsLocal deliveriesEnsure that deliveries are going out daily as per the delivery scheduleWorking with CS to ensure that any deliveries outside of the delivery schedule have the correct authorization and that the costs are correctly allocated.Assisting CS with any queries related to deliveries for Ecolab or Nalco and arranging urgent deliveries when requiredEnsuring that SIFOT and DIFOT is published on a daily basis and that reasons for failure are communicated to relevant partiesEnsure that POD process is followed daily and that there is a report generated on the volumes doneEnsure that the Shipped not billed is completed daily with any discrepancies being dealt with on a daily basis.Arrange PE deliveries. print, MSDS, COA and TremcardIf the supplier is Ecolab, check if the product is made/re-packed.Ask for an order from customer care so that it can be released and booked in for shipping to the customer.Follow up on POD’sPublish email on SIFOT/DIFOT with reason from Planning and CSComplete global templates on a monthly basis and provide graphs for OGSMWarehouseEnsure that daily cycle counts commenceAny discrepancies are rectified and reportedEnsure all finish goods are receipted timeouslyEnsure all imported PO’s are costed and receipted timeouslyAll customer returns are completed correctly and storedMaintain full compliance of COC adherenceEnsure daily picking commence accurate and in time for deliveryPreparation for annual and audit stock takes are doneParticipation in all stock takesMaintain accurate inventory at all times with minimal stock count lossesEliminate quality related issuesEnsure that monthly KPI’s are updated and reported in time. Our Commitment to Diversity and InclusionEcolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. Our goal is to fully utilize minority, female, and disabled individuals at all levels of the workforce. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.
