Executive Manager: Finance

Tipp Focus

Pretoria, Gauteng
Permanent
Full-time

1 month ago

Purpose of the JobTo support the Group with cost control and containment, working capital management and financial accounting.To review and analyse the Division’s financial information in order to provide effective finance reports and ensure compliance with planned reporting cycles and adherence in terms of IFRS and other group financial regulations including PFMA and Treasury.Key Performance AreaStrategic ManagementRelationship ManagementOperation ManagementHuman Resource ManagementGovernance and AuditFinancial managementReportingDuties and ResponsibilityPerformance AreaStrategic ManagementDevelop business unit long term strategy aligned to the Divisions strategy.Translate the Division’s strategy objectives into a Business Unit Plan.Monitor trends and benchmark best practices both nationally and internationally for complexity, capability and cost competitivenessProvide input to the creation and review of financial policies.Participate in the creation of financial procedures.Operation ManagementAnalyse costs, pricing, variable contributions, sales results and Division’s actual performance compared to budget and forecast.Review and report any adverse deviations of revenue and expenses against budget per business unit to the Divisional Executive.Produce accurate and timeous management accounts analysis.Review and approve monthly balance sheet reconciliations.Perform spot check reconciliations to ensure completeness and accuracy of reconciliation content.Analyse and report on financial statements reconciliations and benchmark implications and results.Review management accounts, budgets and forecasts monthly quarterly and annually and guide Divisional Management.Facilitate implementation and act as change agent for the implementation of business process improvement projects.Provide commercial support function to the Division.Review monthly cash flow forecast through to year-end and give management reasonable assurance on accuracy and reliability.Review weekly Divisional under/over recover reports and ensure that plans are in place to mitigate under recoveries.Review monthly variance reports and ensure mitigation plans are implemented and monitored for negative variances.Review of bids/opportunities and ensure financial guidelines are adhered to and risks have been costed and high-level mitigation controls are in place and acceptable profitability is achieved.Manage the Project Accounting Department.Review in detail the income statement, balance sheet and cash flow to ensure accurate financial reporting and audit reports.Ensure accurate, complete and valid weekly sales forecasting to monitor progress against budget.Ensure enough working capital and long-term availability of working capital to meet business needs.Provide high level feedback to Divisional Executive Committee with respect to Statutory reporting status: i.e. IFRS, Tax, VAT, PAYE, litigation issues.Ensure timeous workshops and/or training of Divisional Exco and Finance officials.Perform ad-hoc assignments as instructed.Governance & AuditAdhere to legislation e.g. Companies Act, IFRS, PFMA, PPPFA and contractual agreement.Evaluate financial processes and implement corrective actions to ensure alignment and standardisation within the Group.Review general ledger activities for compliance with regulatory standards.Engage with the Divisional Management and auditors to evaluate risk, internal controls and assist the finance team to implement corrective action.Prepare position papers whenever the need arises.Review and ensure that the Division’s financial and management statements are prepared in accordance with Group guidance, International Financial Reporting Standards (IFRS) and Clients Policies and Standard Operating Practices.Review accounting system set of accounts to ensure build in controls are updated with every change in regulations.Advice on changes to internal documents to ensure better internal controls.Ensure Statutory and Taxation compliance.Participate in internal and external audits including timely closed out of audit findings.Implement agreed remedial measures on completion of audits.Receive measurable unqualified audit reports timeously.Identify, investigate and report Fruitless, Wasteful and Irregular Expenditure within Finance.ReportingProvide accurate and timeous financial reports in accordance with client's policies/procedures and PFMA requirements.Evaluate operational and financial reports to improve accuracy and relevance.Interpret financial information to managerial staff while recommending further courses of action.Provide timely inputs on National Treasury, STATS SA and SARB templates.Ensure accurate, complete and valid weekly, monthly and quarterly liquidity management reporting and forecasting.Relationship ManagementEstablish and maintain healthy and productive relationships with Divisional Management.Create strong relationships with key stakeholders internal and external.Collaborate with global financial team and other departments.Human Resource Management

Lead and manage the team, providing direction, development and motivation to meet overall departmental and business objectives in line with the relevant HR policies and procedures.
Engage staff and create a performance driven culture.
Plan and assess the human resource requirements within the team in accordance with the expected deliverables and allocate resources to meet departmental goals. (workforce planning)
Comply with the Talent and Performance Management approved processes and procedures in collaboration with the HRBP and the staff member in terms of:

On-boarding of employees
Job Profile requirements
Performance Contract
Training and Development (includes PDP)
Performance review and management
Coaching and mentoring
Succession planning
Employee relations
Actively participate in the recruitment process for Team members, including the writing of job specifications, the job interview process and on appointment in accordance with strategic objectives.
Effectively communicate with the staff to discuss operational performance and business issues.
Ensure the maintenance or reduction of costs without compromising on the delivery of the departmental objectives.
Live the company values and exhibits behaviours to reflect the company culture.

Financial Management

Develop budget with regard to all operational and capital expenditure requirements as per the requirements of the organisation.
Manage cost centre expenses and capital budget by controlling operational and capital expenditure costs to remain within budget.
Develop and manage the charging model and recovery process from the business units.
Continuously seek opportunities to reduce cost.

Qualifications, experience and competency requirementsMinimum Qualifications and CertificationsA qualified Chartered Accountant (CA)Registration with Professional BodiesRegistered with the South African Institute of Chartered Accountants (SAICA) or ACCAMinimum Experience10 years’ financial management experience in a cost and financial accounting environment in a medium to large Company doing:

financial accounting-budgetary process,
management accounting-variance analysis processes and
project accounting.

2 years of the above experience in a supervisory/managerial capacity.Proven experience in business process improvement.Knowledge RequirementsCompetent knowledge of International Financial Reporting Standards (IFRS), Public Finance Management Act (PFMA) and Preferential Procurement Policy Framework Act (PPPFA)Competent knowledge of Statutory Financial Regulations e.g. VAT, Company Tax, BBBEE.Advanced knowledge of MS Excel and Power Point.Competent knowledge of financial and accounting software applicationsAdvanced knowledge of financial accounting, project accounting, management reporting and cost accounting processes.Competent knowledge of capabilities related to financial modelling.Ability to analyse financial data and take appropriate actions including advising management on emerging risks to achieving strategic objectivesAdvanced knowledge of MS Office Excel.Technical Skills and CompetenciesStrategic orientationManaging in a matrix organisationCreating a culture of engagement/motivating othersLeading across cultural teamsEffective Business CommunicationBusiness acumenCorporate financial managementInspire trust and living the clients valuesValue chain optimisation and business process analysisNegotiating skillsNetworkingCustomer orientationBehavioural Skills and CompetenciesResults orientatedResilienceEmotional intelligenceRisk appetiteCritical thinking for problem solvingInnovativePersonal presence as a leaderBe able to perform under severe stress and pressureFlexibility and adaptabilityScope of AccountabilityFinancial teamAnnual finance Budget as per delegation of authorityTypical Actions at various Operating levels:Strategic -10%Develop business unit long term strategy aligned to the Divisions strategy.Translate the Division’s strategy objectives into a Business Unit Plan.Tactical - 30%Oversee Implementation of policy and procedures.Authorise expenditure within delegated authority.Ensures best practice and adherence to all statutory, financial and other legislative regulations and strengthens awareness as team member in the capacity as Financial Manager.Operational - 60%Manages the allocated financial management function including all project accounting, working capital, planning and forecasting cycles and preparation of all regular and monthly management reports.Manage all emerging risks in the financial environment e.g. management of foreign exchange risks.Perform all activities according to the approved level of authority matrix.Decision-MakingDecisions are made within the delegation of authority matrixMost complex and regular challenges include:Challenge:Ensure allocated financial function, financial cycle planning, and the required reconciliations and reporting requirements are performed accurately and timeously, correct and relevant information is available and reported to management while all required regulations and policies are adhered to.Effective resource utilisation to ensure timely and accurate management and performance reporting.Enforcing financial control processes, deadlines and use of standardised templates / reports.Resolution:Plan, prioritise and manage the workstation effectively and have the necessary attention to detail, apply working knowledge of applicable financial reporting standards, company policies and procedures and use the internal operational system and financial accounting applications effectively.Apply accounting knowledge and use financial systems and tools effectively and efficiently.Key StakeholdersDivisional ManagementDepartment of Public Enterprise (DPE)National Treasury (NT)AuditorsClients Corporate Office

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