Job Summary To facilitate the payments of all supplier / vendor invoices, through ensuring that all invoices received meets the client's standard for payment Qualification Bachelorâ€s degree Financial Management/Accounting or equivalent on the qualification segment. Knowledge Skills 5 - 7 years†experience in invoice management or related field. 2 - 3 years†experience in managing a team. Knowledge of Microsoft Word, Excel, Power Point. Knowledge and experience of SAP system particularly MM module and CO module will be an advantage Practical Knowledge and experience of KOFAX system will be an added advantage. Proven experience in working in similar environment Knowledge and understanding of financial reports and PFMA Ensure that all invoices, both that fall in the ambit of procurement system and outside, are paid in time and in line with the agreed terms with the contracted parties. Follow up on getting the correct documentation and allocate received documents for capturing by invoice administrators and ensure that the days turnaround time is met by: - Checking accuracy and verify invoices on KOFAX. - Releasing Purchase Requisitions - Releasing Services Entries. - Ensuring that invoices with goods received number (GRN) are processed (e.g consumables and services) Assist administrators where necessary with capturing PRâ€s, Service Entry sheets and processing of cross-charges. Recording invoices in the register and send to accounts payable within reasonable time after service entries have been released. Ensuring that invoice registers from SBU / Departments are completed accurately and filled. Conduct road shows to secretaries as/and when necessary to ensure the Invoice Management process is understood and followed. Ensure that open items are closed in the GRIR account on a monthly basis Perform Vendor Reconciliations (supplier/service provider accounts) Retrieve POP and share it with internal customers. Attend to audit queries and any other queries relating to Invoice Management. Assist with retrieving and analyzing cost center reports from CO module in SAP. Assist with preparation and consolidation of Irregular, Fruitless and Wasteful Expenditure (IFWE) report for the Group.Assist with preparation of IFWE presentation for submission to relevant governance structures. Provide support to Invoice Management team. Ensure compliance with the organisationâ€s policies, laws and regulations. Assisting with coaching and training new recruits (CA trainees). Manage conflict, address performance management issues, facilitate constructive working relations and healthy morale among the invoice management team.ÂTalentCruRecruiter
