Continuing Medical Education Executive - ONCO - HCM
AstraZeneca
- Ho Chi Minh City
- Permanent
- Full-time
- Meet with sponsors and organizing committees in order to plan the scope and format of events, establish and monitor budgets, and review administrative procedures and event progress;
- Execute events, manage logistics of events, and make sure preparations related to events are taken care of from beginning to end; Manage event budgets;
- Identify recommendations to improve or modify future events.
- Oversee hotel/venue site selection and inspection (if needed);
- Negotiate contracts with such service providers and suppliers as hotels, convention centres, catering services, and airlines;
- Work closely with Procurement on bidding procedure and selection vendor, and conduct PR/PO. Support agency management with regular feedback for improvement;
- Support on the admin site for 3PRM procedure in evaluation, introducing new vendors, or re-assessment of the existing vendors;
- Direct multiple service contractors for large-scale events and trade shows;
- Manage marketing activity calendar;
- Network with and establish relationships with health authorities for meeting licenses;
- Effectively and efficiently participate in all Marketing activities.
- Organize big-scope events or logistics and documentation support for field activities on request;
- Support the Field force team in logistic arrangements for business trips;
- Process payment to HCP/HCO timely and correct, providing payment advice to Field Force per request;
- In-charged for admin work related to the management of the vendor code of HCP/HCO/Suppliers: create, unblock, and update changes.
- Prioritize follow-up and tracking on adherence to the Code of Ethics, Compliance, and SOPs. Ensure the quarterly 1st line monitoring of the Business Unit's activities is completed on time and in full;
- Ensure accurate control of documentation and coordinate with other functions to secure a high spirit of compliance for organizing meetings before and after events;
- Coordinate with functional departments to conduct financial SOP training/ refresh training on administrative procedures for MKT/Field force team (eg. Post event payment process, vendor creation, vendor update, tracking post-event payment, etc);
- Support on other internal company/BU events, such as NC, team meetings and ad-hoc projects.
- Bachelor’s degree
- 1-2 years of experience in event management, administration tasks execution & monitoring