Business Operations Assistant Lead (4722C) University Health Services
University of California
- Berkeley, CA
- Permanent
- Full-time
- Manages procurement requests, cost analyses, status of pending requests, delivery issues, and return requests.
- Emphasizes a customer service orientation for reception of campus partners, staff, clients and vendors.
- Prioritizes, coordinates and ensures the timely, effective and accurate completion of the following activities: procurement of medical supplies, completion of requisitions in Bearbuy, administrative filing and record-keeping, office/personnel related activity, adherence to compliance requirements.
- Responsible for answering non-routine questions and inquiries, manages unusual or sensitive problems, and provides oral and/or written communication as follow-up to such problems.
- Works with other campus offices, campus shared services, Bear Buy Help Desk, Conexus, campus procurement buyer, the campus disbursement office, and vendors to ensure completion of all unit purchasing, reconciliation, billing and payments.
- Complies with applicable campus procurement regulations regarding use of purchase orders, payment requests, and credit card purchases.
- Responds to requests or situations that are highly timely and crucial to the operations of administrative and clinical services.
- Interprets and applies University policies and procedures to all UHS purchases.
- Researches all UHS goods and services to ensure lowest cost that meets specifications; performs costs analysis.
- Reviews terms and conditions for appropriateness.
- Assesses current procedures and makes recommendations to improve processes and procedures, Reviews and assigns internal charges to appropriate unit in support of budget monitoring
- Under general supervision, provides analysis of moderate purchasing projects
- Has authority to prioritize daily operations and give directions to peers.
- Provides input to supervisor on performance management.
- Must have in-depth knowledge of Business Operations and Procurement procedures and policies.
- Works directly with UHS staff to research and solve issues.
- Have confidence and strong systems thinking to move Business Operations practices to a higher level.
- Training as required for Bus Ops Team Members.
- Use of BearBuy
- Supply Management
- Inventory, Deliveries and Central Stockroom
- Logistical support
- Preventative Maintenance
- High school diploma or equivalent experience
- Strong customer service orientation and professional demeanor in person, on telephone and with email.
- Skills with online purchasing systems, Microsoft Word, Excel and Windows.
- Strong computer skills necessary to conduct Internet research, utilize web-based processes and to adapt to changing Strong oral and written communication skills, including editing and grammar.
- Advanced, detail-oriented organizational skills necessary to monitor, track and ensure completion of business tasks of internal and external business service requests.
- Ability to handle sensitive and confidential matters.
- Adequate financial skills necessary to track expenses, read ledgers and reconcile accounts.
- Demonstrated ability to work independently prioritizes work, manage time and complete assignments in a timely manner.
- Effective interpersonal and communication abilities to interact with diverse constituents, and a strong desire to work with diverse populations and as a contributing member of a team including the campus community, UHS staff and suppliers.
- Ability to complete work in an environment with frequent interruptions.
- Ability to exercise good judgment, tact and discretion.
- Ability to apply knowledge of business and finance policies and procedures to carry out a wide range of administrative functions.
- The budgeted hourly range that the University reasonably expects to pay for this position is (Step 1.0) $28.44 - (Step 12.0) $36.46.
- This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is non-exempt and paid bi-weekly.
- Your employment is dependent on obtaining and maintaining a credentialing clearance (if applicable), background clearance and medical clearance according to University Health Service policies.
- This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html