Project Administrator
W.M. Jordan Company
- Newport News, VA
- Permanent
- Full-time
- Address daily e-mail messages based on priority. Note: Your E-mail is your “In Box”
- At start-up of project prepares file folders for office and field (if required)
- Ensures Superintendent has what is needed to operate in the field
- Tracks all sent contracts for return and follows up with Trade Partners
- Upon receipt of signed contracts, reviews for mark-ups and forwards to Project Manager and Superintendent for his/her review
- Returns fully executed contract to Trade Partner and copies to the field
- Logs in executed Subcontract Agreements in COINS
- Processes Trade Partner change orders, which include typing of change order, logging in Trade Partner Substat Log, forwarding to the proper parties and filing electronically
- Assists Project Manager in preparation of monthly Owner invoice
- Reviews Trade Partner monthly billings confirming that compliance documents are up-to-date; compare contract amount in COINS with Trade Partner monthly billing, review documents associated with Stored Material
- Handle job specific tasks associated with monthly Owner billing
- Assists Accounting in following up on outstanding lien waivers in preparation for Trade Partner payments.
- Processes Owner Change Orders to include:
- Compilation of approved Proposal Change Orders (PCOs)
- Dissemination of all costs associated with PCOs along with change orders to Trade Partners
- Run job specific reports from COINS as needed
- Strong written and verbal communication skills
- Competency in Microsoft Office (Outlook, Excel, Word, SharePoint)
- Attention to detail with billings and change orders
- Strong organization and document management skills
- Skilled at supporting multiple project managers
- Experienced with spreadsheets and AIA billings
- Ability to build and maintain positive relationships with our trade partners
- Positive attitude and professional customer service skills