Temp Receptionist
St Labre Indian Catholic School
- Ashland, MT
- Permanent
- Full-time
Pretty Eagle Catholic Academy St. Charles Mission School
Job DescriptionJob Title:TEMP Receptionist
Department:Administration
Reports To:Assistant to the Executive Director
FLSA Status: Nonexempt – 12 month position
Salary Grade:3B ($12.00-$13.81-$15.61)/hr.
Approved Date: 07/01/2022SUMMARYReceives incoming telephone calls, transfer calls, and takes messages. Transposes messages from the voice mail and delivers them immediately to the appropriate staff. Greets visitors and directs them to the appropriate destination.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Indicates the non-essential duties and responsibilities. Nothing in this job description restricts St. Labre's right to assign or reassign duties and responsibilities to this job at any time.
- Answers main telephone console and transfers calls.
- Collects and distributes messages.
- Greets visitors, answers inquiries, and directs them to the appropriate staff and/or department.
- Tracks administrative personnel in order to locate them when needed.
- Ensures that the front office area is kept clean and neat at all times; this includes removing clutter and arranging magazines, newspapers, flyers, etc.in an attractive manner.
- Locks/unlocks front and back administration building doors at the beginning and end of each day.
- Operates the radio system and pages staff as needed.
- Schedules the small and large conference rooms in the Administration Building as requested.
- Distributes and accepts employment applications, checking for completeness.
- Updates and distributes Telephone Extension Directory.
- Performs other clerical duties as assigned.
- Ability to communicate effectively with employees and the general public.
- Ability to maintain a professional and courteous demeanor at all times.
- Ability to read and write basic instructions, short correspondence, memos, and email.
- Ability to effectively present information in one-on-one and small group situations.
- Ability to deal well with the public and to effectively address questions or problems, seeking assistance when needed.
- Ability to establish and maintain effective working relationships with co-workers and employees.
- Ability to operate a PC and related applications such as Windows, Email, MS Word, Excel, Google Suite, etc.
- Willingness to maintain an appropriate manner of dress that positively represents St. Labre.
- Respects the privacy of individuals by maintaining confidentiality of job applicants and interviews at all times.
- Respects the teachings of the gospel of Jesus Christ in private, personal, and public life.
- Commitment to the mission of the Roman Catholic Church in Native American education.
- Sensitivity to, and appreciation of, Native American people and their cultures.