Assistant (Legal Secretary)
Simpson Thacher & Bartlett
- Los Angeles, CA
- $80,000-95,000 per year
- Permanent
- Full-time
- Answer multiple phone lines ; screen and direct calls them as appropriate
- Maintain calendars, schedule meetings, and arrange conference/teleconference calls
- Draft documents, business development pitches, and prepare stock certificates
- Assist with the maintenance and management of physical and electronic files
- Create, revise and proofread letters and various legal documents
- Create and maintain attorney files in both print and digital formats
- Support attorneys in all aspects of client onboarding
- Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
- Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
- Prepare and process client bills, working closely with Billing department
- Process expenses through Firm expense application (Chrome River)
- Prepare attorney diaries through Firm diary application (Intapp)
- Provide backup coverage for other assistants
- Perform other duties as assigned
- Ability to effectively present information verbally and in writing
- 1 to 2 years of secretarial experience in an office environment required
- Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications and systems
- Proficiency in MS Word required
- Basic math skills: addition, subtraction, multiplication, division
- Strong attention to detail
- Must be able to work collaboratively in a team environment
- Ability to use diplomacy and discretion in relaying information
- Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
- 3 years of secretarial experience in the M&A group of a law firm preferred
- Basic knowledge of MS Excel and PowerPoint preferred
- High School Diploma or GED equivalent required
- Associates Degree preferred