Gallery Coordinator - Receptionist
Heritage Auctions
- Palm Beach, FL
- Permanent
- Full-time
- Medical, Dental, and Vision coverage
- Paid time off
- 401k savings plans
- Daily Pay: Access your pay when you need it!
Responsible for providing administrative support in order to ensure smooth daily operations.ESSENTIAL DUTIES & RESPONSIBILITIES:
- Ensure front gallery is always presentable
- Greet incoming guests in a welcoming and helpful manner
- Answer and route incoming calls in a prompt and courteous manner
- Assess initial walk-in customer inquiries
- Designate items to appropriate Consignment Director
- Schedule appointments, drop-offs, and assist clients with office pick-ups including payment
- Responsible for requesting items for display in the gallery as well as hanging
- Ensure all details of event planning are managed (caterers, supplies, set up)
- Assist with call out campaigns prior to auctions
- Provide support on sale days (registrations, questions, payment, etc.)
- Process internal and external supply orders
- Handle receiving and distribution of office mailings and packages
- Manage internal paperwork through different sources (DMS, scanning, etc.)
- Assist Consignment Director with various tasks
- Assist with shipping/packing of preview material
- Must be able to lift 40 lbs.
- Other duties may be assigned
- High school diploma required
- Minimum 2+ years of receptionist/administrative experience
- Multi-lingual a plus.
- Proficiency in Microsoft applications, specifically Word and Excel
- Ability to effectively multitask and meet deadlines
- Must have a high willingness to perform repetitive tasks and be highly detail-oriented
- Must have a positive and professional attitude and appearance
- Individuals must be able to work in a fast-paced, team-focused environment.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions