Accounting Specialist - Retail, Hospitality, And Tourism Mgmt
University of Tennessee
- Knoxville, TN
- Permanent
- Full-time
- Post accounting transactions in IRIS for regular and contract invoices, purchase orders, honorarium/consultant payments, petty cash reimbursements,
- Process departmental scholarships
- Reconcile monthly financial ledgers for assigned accounts including state appropriated accounts, start-up accounts, seed accounts, endowed and
- Manages new vendor creation and enters requisitions
- Assists Business Manager with payroll reconciliation and post-award management and compliance
- Interpret data for preparation, analysis, and submission of reports providing estimates, projections, and spending recommendations to the Business
- Initiate and create asset records for equipment inventory
- Prepares and submits facilities and equipment inventory
- Manages gift card inventory; provides reports to Business Manager to ensure award compliance
- Assist Business Manager with preparation of the annual fiscal year budget
- Maintain and monitor travel budget
- Procure office supplies and memberships using procurement card
- Creates and submits travel requests and travel expense reports
- Creates guest travelers when needed for search candidates and other departmental guests
- Implements departmental travel procedures, submits requests to the college for travel funding assistance
- Maintains and manages individual travel budgets for all faculty, staff, and students who are eligible to travel throughout the fiscal year
- Advises Department Head on travel funding used, to aid in decision making process for use of additional funds outside of the allotted budget
- Coordinates travel for all guest travelers (search candidates, guest speakers, etc.)
- Processes various travel reports to insure all reimbursements are processed and received, and to assist the traveler with any problems
- Assist faculty, staff, and students with policies, procedures, and form completion throughout the travel process
- Researches reasonably priced airline tickets and hotels for the department head and the department’s guests (interview candidates, guest
- Supervise Federal Work Study students: schedules, payroll, work assignments
- Maintains department head calendar
- Record faculty meeting minutes
- Assist Advising Coordinators with administrative tasks
- Assist faculty, staff and search committees with coordinating meetings and space
- Assists with facility related projects, and ensures RHTM office is maintained (clean, organized, etc.)
- Assist new faculty, graduate assistants/associates, and staff members in learning department and university policies and procedures
- Assist with other administrative duties as needed
- High School Diploma or GED
- At least two years of office experience in a position that requires accounting skills.
- Knowledge and mastery of standard accounting principles (GAAP)
- Proficiency with common office and database software
- Effective organizational, prioritization, and problem-solving skills
- Strong written and verbal communication skills, and ability to communicate with multiple audiences
- Ability to work independently and as a team player
- Ability to adapt to changes that might occur in the office environment, and be able to work with deadlines
- Ability to expand knowledge in needed areas such as learning new software programs
- Proficient with spreadsheets and ability to compile data and generate reports
- Ability to take initiative
- Bachelor's degree (Business, Accounting, or related field)
- At least one year of experience with Banner and IRIS systems.
- Knowledge of IRIS, Adobe Acrobat Professional, Banner, Argos, Admit, AdAstra, Marketplace
- Knowledge of UT fiscal and human resources policies
- Knowledge of Uniform Guidance