Senior Finance Administrative Specialist
City of Eugene
- Eugene, OR
- Permanent
- Full-time
ONLINE APPLICATIONS ONLYThis position is responsible for providing high-level administrative support to the Finance Section in the Finance & Administration Division of the Eugene Police Department. We are looking for a positive, highly productive, and detail-oriented individual that enjoys providing exemplary customer service and support to staff and the community. This position performs a variety of related financial and clerical duties including customer service, word processing, accounts payable, accounts receivable, data entry and support to department staff.
Salary Range: $25.68 - $32.00 hourly / $53,414.40- $66,560.00 annuallyThe City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the . You can learn more about our process at our page. Department/Division: Eugene Police Department / Finance & Administration
Work Location: 300 Country Club Rd. Eugene, ORMust reside in the state of Oregon and be able to report onsite in Eugene, OR for work as needed. Living & Working in Eugene: For more information on living in Eugene, how the City of Eugene operates, and more, visit
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM with flexibility per business need.
Benefits: The City of Eugene offers robust and competitive benefits. For more info, click the Benefits Tab above, or visit as well as this .
What to Expect from Our Application Process: Please see our page for more information on our application process.Examples of Duties Performed - Duties may include but are not limited to the followingAccounting/Finance:
- Processes accounts payable and receivable; processes payment requests, reimbursements, and travel/training packets; reconciles procurement cards; enters information into financial systems; monitors and tracks financial processes and payments; processes purchase orders and requisitions; assigns appropriate codes to transactions; may assist with budget preparation and monitoring.
- Sets up and maintains computerized files to track data and/or equipment which may include spreadsheet tabulations and calculations and modifying criteria for queries to extract data. Maintenance of complex computerized record keeping systems. Maintenance of records and documentation.
- Coordinates, compiles, and evaluates data from a variety of sources to create regular and specialized financial reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment; maintains follow-up system on reports requiring action on a periodic basis.
- Serves as petty cash co-custodian; processes miscellaneous cash transactions; processes bank deposits.
- Regular updates of desk manual and procedures. Assessment and development of best practices, internal controls, and procedures.
- Financial projects and other duties as assigned.
- Schedules and tracks meetings; reserves conference rooms and vehicles; makes travel arrangements; coordinates, schedules and arranges specific department services with staff members, departments or agencies; tracks activities and deadlines.
- Provides clerical and administrative support to boards and/or committees; prepares agendas and supporting materials; takes, transcribes and distributes minutes; prepares and distributes final minutes and reports; compiles and gathers data and information as required.
- Assists with the design, implementation, monitoring and maintenance of program processes, procedures, program-related events, and systems; develops and evaluates clerical or administrative processes.
- Coordinates, compiles, and evaluates data from a variety of sources to create and maintain regular and specialized reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment; maintains follow-up system on reports requiring action on a periodic basis.
- Acts as liaison and supports division staff with internal and external phone needs and Information System needs. Assists with developing and/or coordinating the processing of forms required for program area functions.
- Sorts and distributes mail; may coordinate materials for large mailings; prepares and distributes materials.
- Other duties as assigned.
- Provides support to payroll program coordinator in the review of timesheet exceptions, combo code mismatches; communication with employees and supervisors for timesheet approvals and questions; and entry of employee information into Human Capital Management system including but not limited to merits, probations, resignations, and promotions.
- Other duties as assigned.
The ideal candidate will have the following Knowledge, Skills, Abilities:
- A variety of office procedures, methods, and best practices. Effective customer service standards. Business English, grammar, spelling, usage, and punctuation; strong editing and proofreading skills.
- Word processing, spreadsheet programs or other application software. Effective phone practices and communication protocols. Policies and practices related to processing payroll information and personnel actions.
- Standard bookkeeping practices, including applying public purchasing regulations and policies and financial record keeping processes.
- Perform and prioritize a wide variety of general administrative support duties. Communicate effectively, both verbally and in writing.
- Provide customer service with courtesy and tactfulness.
- Read, understand, apply and effectively explain a variety of City, department, and/or program policies and procedures to various contexts and situations.
- Use independent judgment in making decisions and handle confidential information with tact and discretion.
- Provide effective lead direction if required, coach others.
Employees in this classification are represented by American Federation of State, County, and Municipal Employees (AFSCME), and their salaries may be subject to a monthly payroll deduction after 31 days of employment.Salary and Benefits
The normal starting salary is the first step shown on the posting. Other placement in the salary range may be considered depending on qualifications and experience. Periodic advancement through the salary range is dependent upon merit. The City provides a full range of benefits, including holidays, vacation, sick leave, retirement benefit, and life insurance. Health, dental, and vision benefits are available.To view a , , and/or the click the respective link. Click here to view information about