FDC-SENIOR CLERK-F/C(WAREHOUSE)-70040730-NORTH-WEST FLORIDA RECEPTION CENTER
State of Florida
- Chipley, FL
- $32,760 per year
- Permanent
- Full-time
- The incumbent will be acting on behalf of the institution providing administrative checks and balances needed to ensure that the assets of the Department are protected, and all legislative requirements are met. Duties may include, but will not be limited to the following:
- Provides clerical and operational support of the daily operation, where applicable, of the mailroom, inmate discharge function and cash receipts, and laundry operations. This includes, but is not limited to, the receipt, storage, and distribution of commodities from vendors; receipt, inspection, and distribution of all mail for the institution as outlined by procedure.
- Distributes all incoming and outgoing institutional mail, prepares routine replies to correspondence/ inquiries and types of reports. Assists vendors and institutional staff with routine questions and/or problems.
- Provides clerical support of institutional operations, where applicable, in handling court documents and interpreting documents as related to mailroom operations. Serves as backup to other staff in their related duties as deemed appropriate.
- Establish and maintain professional working relationships with staff and others by helping by telephone or in person with intake data, completing correspondence, data entries, file creation, and file imaging while providing professional courtesy and a positive demeanor for approachable lines of communication between the institution and the public sector.
- Ensure all supplies and equipment ordered, issued, monitored for expiration dates or malfunction ensuring documentation is completed as required. Maintain perpetual inventory of office supplies for supply order. Complete My Florida Marketplace (MFMP) processing if needed.
- Maintains suspense and permanent files on documents and ensures timely action is taken.
- Knowledge of general office procedures and practices.
- Knowledge of correct grammar usage.
- Knowledge of basic arithmetic.
- Ability to follow instructions.
- Ability to communicate effectively.
- Ability to prepare reports and correspondence.
- Ability to plan, organize and coordinate work activities.
- Ability to develop and implement office procedures.
- Ability to review data for accuracy and completeness.
- Ability to perform basic arithmetical calculations.
- Ability to establish and maintain effective working relationships with others.
- Two years of secretarial or clerical experience
- College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of required experience.