Finance and Administration Coordinator
The Pharo Foundation
- Asosa, Benishangul-Gumuz
- Permanent
- Full-time
- Eliminating barriers to employment and productivity: Our productivity mission is to identify and eliminate health, financial, and structural barriers to employment and productivity for working people.
- Solving water scarcity: Our water mission is to ensure that people and communities across Africa have access to a safe and affordable source of water.
- Work closely with the Programme Manager to ensure compliance with the Foundation’s financial standards, procedures and processes.
- Maintain accurate accounting records and filing systems.
- Prepare monthly bank reconciliations, follow-up, and clear outstanding reconciling items.
- Handling, processing and reconciliation of petty cash, cash withdrawals and deposits
- Review supporting documents diligently -and ensure they are in line with the Foundation’s policies, tax laws, and other external regulatory requirements.
- Plan, organise and execute own and subordinates’ deliverables to meet the monthly reporting deadlines.
- Review payment for completeness and compliance before submitting for approval.
- Ensure all requests for payment include tracking codes and ensure accurate recording to Xero accounting software.
- Responsible for timely settlement of withholding tax and pension to local government bodies.
- Review only construction payments before sending to country office and advice Head of Finance and Operations for any comments or concerns,
- Oversee fixed assets and stocks, ensure fixed asset register is maintained, stock balances are updated.
- Coordinate annual fixed assets and stock counts,
- Provide budget versus actual to budget holders at programme office level to ensure they fulfil their budget management responsibilities.
- Support country office finance during audits and act on any weaknesses on internal control identified by auditors for improvement.
- Perform month and year-end closing and reconciliation in collaboration with Head of Finance and Administration.
- Ensure programme office vehicles are regularly maintained, insurances renewed and oversee vehicle fuel utilisation.
- Ensure office rent agreements are renewed, payment effected on time and office facilities are to the required standards.
- Complete payroll related information and ensures all information is accurate in liaison with the Finance and Administration Manager.
- Coordinate the preparation of office procurement plan and ensure execution is in accordance with the approved plan.
- Coordinate and ensures proper recording, use and timely maintenance of the facilities, building and equipment as per the Foundations policies and procedures.
- Organise and coordinate the efficient provision of office services, transport, maintenance, and other general services to the programme office.
- Plan and prepare budgetary requirements of equipment, materials, maintenance of property and general service.
- Ensure utility services are provided as per agreements and that monthly payments are done on time.
- Ensure all staff leave is recorded on the HR system before staff go for annual leave.
- Ensure the safety and security of the programme office employees and the Foundation properties and activities in the premises.
- Any other related work assigned by his/her supervisor.
- BA Degree in Accounting and 8 years related experience preferably in an NGO sector.
- ACCA or similar qualification/partial qualification is a plus.
- Good competency in the area of accounting and finance.
- Good verbal and written communication skills.
- Proficient in computer skills particularly Microsoft Office, especially use of MS Excel.
- Collaboration skills, being driven to work with others and able to build strong working relationship.
- Analytical thinking
- Problem analysis, solving and consolidate financial information.
- Ability to manage and prioritise a varied workload and work to deadlines.
- Good command of English and ability to prepare well written reports.
- Strong and charismatic individual with solid pedigree and experience of working for and leading the HR function in significant organisations.
- Superb management skills: able to manage and motivate a wide variety of employees from diverse backgrounds in a professional and compelling manner.
- Problem solving and creative thinking skills: the ability to get results in unstructured environments, solid track record for growing businesses and implementing best practice policies and processes.
- Self-assured, internally motivated, and passionate individual with outstanding communication skills driven to succeed and make a difference.
- Must possess high levels of integrity, resilience, accountability, commitment, and determination.
- Data-driven and at the same time people oriented in decision-making.
- Respect and understand the local culture and values and yet embrace and can work within international work ethics and standards.
- A detailed CV and Covering Letter. In your cover letter, please state where you heard about this position or saw it advertised e.g. through our website, jobs board, etc.
- An essay of no more than 500 words outlining:
- What specific experience do you possess in finance, accounting, and administration that sets you apart as the most qualified candidate for this role?
- A one-page list of five references with current addresses, phone numbers, and email contacts.
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