Human Resource Manager, Leaves Management
LA Family Housing
- North Hollywood, CA
- $84,092 per year
- Permanent
- Full-time
- Proactively administer and oversee all aspects of employee leaves, including the daily management of FMLA, CFRA, PDL, Personal Leaves, Worker’s Compensation, ADA, and any other company specific leaves.
- Evaluate leave requests and ensure compliance with state and federal laws and company policies.
- Ensure timeliness of leave designation notices in compliance with leave law regulations.
- Timely process all EDD/SDI documentation and coordinate benefits with leave.
- Manage all benefits, including Short and Long-Term Disability benefits eligibility, and proactively make employees aware of their benefits.
- Coordinate leave with employee, manager, HR, IT, workers’ compensation provider and other stakeholders.
- Develop leave and return to work plan for employees on leave.
- Evaluate accommodation requests.
- Administer and oversee all aspects of the accommodation process including return-to-work accommodation requests.
- Ensure timely and continuous engagement in the interactive process.
- Maintain compliance with ADA, State and Federal laws and regulations.
- Maintain accurate and current accommodation records and documentation.
- Coordinate accommodations with employee, manager, HR and other stakeholders.
- Stay informed of changes in leave legislation, and employment laws to ensure the organization remains compliant.
- Create standard forms, letters, templates and ensure uniformity and consistency in processes.
- Develop policy recommendations that align with the organizational risk tolerance.
- Develop and maintain leave and accommodation policies, processes, and procedures.
- Stay informed of changes in accommodation legislation and relevant employment laws to ensure compliance.
- Track and maintain all leaves, leave balances, accommodations, and related records.
- Generate reports and analyze leave and accommodation data to identify trends and areas for improvement.
- Provide recommendations on accommodation management including but not limited to software or manual process used for tracking.
- Serve as point of contact for employees on leave and accommodations, providing guidance, support and follow-up during their absence.
- Collaborate with the HR team to ensure seamless integration of leave management and accommodations within the broader HR framework.
- Maintain open and effective communication with all stakeholders, including employees, and managers.
- Communicate with employees regarding their rights, responsibilities and expectations as it relates to leaves and accommodation requests.
- Create a culture of care and concern by being attentive to employees on leave (e.g. sending get well cards, sending flowers to those with newborns and remain connected with employee during LOA).
- Communicate with managers by providing employee leave law, employee rights information and leave and/or accommodation status.
- Coordinate time sheets with Finance and communicate with IT regarding employees on leave.
- Provide supervision, performance management, work schedule oversight and direction to assigned staff
- Provide general HR support to the Director of Human Resources and the VP of HR with special projects and assignments
- Work to mitigate risk in the areas of leaves and accommodations.
- Protect the interests of employees and the organization in accordance with LAFH and HR policies, California Law and applicable State, Federal and local regulations.
- Performs all general HR work with best practices in mind.
- Work closely with the Director of HR to identify ways to improve general HR policies and procedures to streamline processes and workflows wherever possible.
- Complete Verifications of Employment (VOE).
- Other assignments as required or requested by the Director of Human Resources, VP of Human Resource, General Counsel, or company leadership.
- Bilingual proficiency in English/ Spanish required
- Leave laws and management expertise
- Accommodations and interactive process knowledge
- Maintains strict confidentiality and ethical standards
- Strong analytical skills with data review, analysis, and feedback
- Exceptional communication abilities with ability to take a proactive communication approach.
- Desired bilingual proficiency in Spanish
- Effective interpersonal skills and training proficiency
- Proficient in various technical tools including MS Office Suite, Canva, and HRIS (preferably UKG)
- Quick learner of new systems and technologies
- Effective multitasking capabilities
- Excellent organizational skills and detailed-oriented
- Experience in HRIS implementation and management
- Comfortable working in environments with people experiencing homelessness
- Adaptability to non-standard workspaces
- Maintain and execute confidential information according to HIPAA standards
- Obtain and maintain CPR/First Aid Certification
- Ability to pass post offer Tuberculosis (TB) clearances
- Must have and maintain a valid California Driver’s License and auto insurance in good standing
- Use of a personal vehicle to travel between worksites and other locations is required
- Ability to work a 9/80 work schedule (with some flexibility)
- BA in Business, Human Resources, or related field with at least three (3) years of experience in leave management. Experience may be substituted for education.
- Human Resources Certification (HRCI/SHRM) highly desired.
- Experience supervising staff required.