Assistant Facilities Manager
Jones Lang LaSalle
- Irving, TX
- Permanent
- Full-time
- Work with Facilities Manager to oversee the delivery of maintenance, repair and other facility management services for assigned facilities
- Lead role in monitoring and improving key stakeholder satisfaction for assigned facilities
- Manage by fact using available data to support decision making and issue resolution to ensure high quality facility management services at assigned facilities
- Manage quality of facility management services for assigned facilities including the daily delivery of third-party service contracts; interface with third party service providers to address service issues and needs; coordinate resolutions and activities
- Assist in the development and management of the detailed annual operating budget for each assigned facilities
- Assist in the development and management of capital budgets for assigned facilities; ensure all equipment and work orders are documented in the CMMS and facility conditions are properly documented and monitored
- Provide support, development, and management of onsite staff
- Serve as key point of contact with client site leadership and occupants at assigned properties.
- Assist in the development and implementation of the annual management plan; achieve all KPI’s/SLA’s for assigned facilities
- Lead governance meetings for assigned facilities and develop monthly/quarterly budget variance reporting for assigned facilities on a timely basis.
- Perform appropriate monthly/quarterly/annual reporting required by client.
- Ensure compliance with all Jones Lang LaSalle and client policies, procedures, and standards.
- Always performs work in a safe manner in compliance with JLL and client policies and requirements; identify and promptly rectify safety hazards; comply with all safety training requirements; Track and reports accident, incidents and near misses
- Set up and upkeep of client’s guest reservation system (Proxyclick)
- Maintenance of client site pages on the client’s intranet system including HTML coding (Hippo)
- Primary point of contact for JLL manned and unmanned client leased sites by property management and security, including emergencies and after hours.
- Use of leased site Building management systems to create WOs for the following
- Planned and unplanned maintenance
- Security issues
- Building access cards
- COI compliance
- Amenity access
- Coordinating use and set up of building owned conference centers.
- Visitor access
- Moves
- Construction
- Deliveries
- Environmental concerns (ex. Too Hot/Cold)
- All other duties and tasks as assigned
- Bachelor’s degree preferred or equivalent work experience
- Minimum of two years of industry experience required in either higher education, K-12, corporate environment, third party service provider or as a consultant
- Excellent customer, computer, managerial, verbal and written communication skills
- Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives
- Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third parties in order to enhance the experience of facility users
- Experience with CMMS, Microsoft Office applications, basic knowledge of building systems (mechanical and electrical systems).
- Excellent verbal and written communication skills and proven ability to provide direction to staff
- Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third parties in order to enhance the experience of facility users
I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.