Assistant Facilities Manager

Jones Lang LaSalle

  • Irving, TX
  • Permanent
  • Full-time
  • 24 days ago
JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.What this job involves –The Regional Assistant Facilities Manager position will provide the delivery of services to operate and maintain a growing portfolio of properties including customer/client services, financial management, facility maintenance, procurement, work order management and reporting, and supplier management. The position will also develop client relationships with key representatives supporting several of the portfolio’s clients’ real estate goals and objectives.Your day to day:
  • Work with Facilities Manager to oversee the delivery of maintenance, repair and other facility management services for assigned facilities
  • Lead role in monitoring and improving key stakeholder satisfaction for assigned facilities
  • Manage by fact using available data to support decision making and issue resolution to ensure high quality facility management services at assigned facilities
  • Manage quality of facility management services for assigned facilities including the daily delivery of third-party service contracts; interface with third party service providers to address service issues and needs; coordinate resolutions and activities
  • Assist in the development and management of the detailed annual operating budget for each assigned facilities
  • Assist in the development and management of capital budgets for assigned facilities; ensure all equipment and work orders are documented in the CMMS and facility conditions are properly documented and monitored
  • Provide support, development, and management of onsite staff
  • Serve as key point of contact with client site leadership and occupants at assigned properties.
  • Assist in the development and implementation of the annual management plan; achieve all KPI’s/SLA’s for assigned facilities
  • Lead governance meetings for assigned facilities and develop monthly/quarterly budget variance reporting for assigned facilities on a timely basis.
  • Perform appropriate monthly/quarterly/annual reporting required by client.
  • Ensure compliance with all Jones Lang LaSalle and client policies, procedures, and standards.
  • Always performs work in a safe manner in compliance with JLL and client policies and requirements; identify and promptly rectify safety hazards; comply with all safety training requirements; Track and reports accident, incidents and near misses
  • Set up and upkeep of client’s guest reservation system (Proxyclick)
  • Maintenance of client site pages on the client’s intranet system including HTML coding (Hippo)
  • Primary point of contact for JLL manned and unmanned client leased sites by property management and security, including emergencies and after hours.
  • Use of leased site Building management systems to create WOs for the following
  • Planned and unplanned maintenance
  • Security issues
  • Building access cards
  • COI compliance
  • Amenity access
  • Coordinating use and set up of building owned conference centers.
  • Visitor access
  • Moves
  • Construction
  • Deliveries
  • Environmental concerns (ex. Too Hot/Cold)
  • All other duties and tasks as assigned
Sound like you? To apply you need:
  • Bachelor’s degree preferred or equivalent work experience
  • Minimum of two years of industry experience required in either higher education, K-12, corporate environment, third party service provider or as a consultant
  • Excellent customer, computer, managerial, verbal and written communication skills
  • Ability to multi-task and effectively organize responsibilities to achieve assigned facility goals and objectives
  • Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third parties in order to enhance the experience of facility users
  • Experience with CMMS, Microsoft Office applications, basic knowledge of building systems (mechanical and electrical systems).
  • Excellent verbal and written communication skills and proven ability to provide direction to staff
  • Ability to develop productive working relationship with key stakeholders and work collaboratively with client personnel and other third parties in order to enhance the experience of facility users
Location:On-site –Irving, TXIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysFlexible and Remote Work Arrangements may be availableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.

Jones Lang LaSalle