Administrative Assistant
North Carolina State University
- Raleigh, NC
- $45,834-50,518 per year
- Permanent
- Full-time
Internal Recruitment No
Working Title Administrative Assistant
Anticipated Hiring Range $45,834 - $50,518
Work Schedule 8:00 a.m. - 5:00 p.m., Monday - Friday
Job Location Raleigh, NC
Department Campus Operations & Maintenance
About the DepartmentNorth Carolina State University's Facilities Division is a great place to work! Employees are afforded a professional and supportive environment that promotes a work-life balance and values their contributions to the overall mission of this prominent educational institution. Not only do employees experience clear expectations and set schedules, they enjoy a benefits package that prevails over many in the workforce, including a robust retirement program offering two options, tuition reimbursement and tuition waiver programs, and many community discounts that enhance living in the Raleigh area - click on link to review the entire benefits package: https://jobs.hr.ncsu.edu/benefits-and-perks/. NC State is the largest university in North Carolina and quite literally a city within the capital city of Raleigh.The 900+ positions of the Facilities Division service the students and staff of the University's teaching, research/administrative space and 2, 240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.
Essential Job DutiesThis position provides administrative support to the Assistant Vice Chancellor, the Energy Management Office, and the Central Engineering group within Campus Operations and Maintenance. The daily duties include serving as the area receptionist for central operations, coordinating travel arrangements, drafting and typing memorandums, creating spreadsheets, maintaining calendars and schedules, scheduling meetings, and maintaining critical records for the office. They are also the communication representative for Campus Operations & Maintenance.The position also manages daily tasks and provides administrative support for the Facilities Division On-Call Program, serves as the Building Liaison duties and administering Key Access/Security programs, manages the Campus Flag Program, manages the Bell Tower Lighting program for the University, manages the Campus Operations & Maintenance cellphone and communications program, and manages the departmental equipment inventory program. As a representative of senior leadership within the Facilities Division, position must be able to carry themselves professionally and tactfully with a wide range of constituents.
Other ResponsibilitiesOther duties as assigned.QualificationsMinimum Experience/EducationHigh School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Must be proficient in Microsoft Office and/or Google Suite; ability to learn new software programs
- Must have the ability to work independently and meet deadlines
- Organizational skills are a necessity
- Must possess excellent verbal and written communications including proper telephone and email etiquette
- Good interpersonal skills needed in working with staff/vendors/faculty
- Must be able to communicate verbally with supervisors and the general public and understand verbal and written instructions and other communications regarding work assignments and other matters
- Administrative/clerical experience in an office environment strongly preferred
Valid NC Driver's License required No
Commercial Driver's License Required? NoRecruitment Dates and Special InstructionsJob Open Date 10/09/2023
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 05/17/2024
Notice to ApplicantsPlease make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special InstructionsPlease include your resume as an attachment.Repost. This position is being reposted, previous applicants do not need to reapply.Position DetailsPosition Number 00101556
Position Type SHRA
Position Classification Band Title Administrative Support Specialist
Position Classification Band Level Advanced
Position Classification Salary Range $ 34,602 - $ 58,870
Salary Grade Equivalency GN08
Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 448001 - Bldg Maint & Oper-Centennial
AA/EEONC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you learn of this opportunity?
- NCSU website
- Craigslist
- Indeed.com
- Carolina Job Finder/Employment Guide
- NC Works
- Dress for Success
- Technical/Trade School Program
- Job Fair (Identify Job Fair in question #2 below)
- Direct Contact from NSCU Representative (identify person in question #2 below)
- Other
- Monster.com
- Other online job board
- NCSU employee referral
- Social Media (LinkedIn, Twitter, Facebook, Ohter)
- If you learned about this vacancy from "other source" or "other website", please provide the source.
- High school diploma/GED and at least one year of office support experience
- Associate's, Bachelor's, Master's, or Doctorate in any field
- Combination of post high school education and/or experience in office support to equal at least 1 year
- Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
- None of the above
- * Please describe your professional experience and how it relates to this role?
Optional Documents * Cover Letter