POSITION DETAILSJob SummaryTo accurately process vendor transactions, customer receipts, payroll entries, inter-company transactions on a daily basis and to support payroll as required.Required Education & Experience· University / Community College in Accounting or Business Administration preferred· 2 - 3 years' experience of related work experience· Advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)· Excellent English communication skills (oral and written)· Strong organizational skills, procedural knowledge and time management skills· Working knowledge of AS400 and /or CMS is an assetEssential Functions/Competency Level· Excellent attendance· Excellent organizational, interpersonal and time management skills with the ability to multi-task· Proven self-starter, who requires limited supervision and direction, yet achieves tasks and overcomes problems and provides effective direction and development for staff.· Embraces the challenge of problem solving and identifying and implementing practical solutions.· An independent critical thinker who displays attention to detail· Process ICO transactions, reconciliation and agreeing balances with other Martinrea Divisions· Match invoice, packing slips and purchase orders in preparation for AP data entry· Verify invoice price matches PO and resolve differences· Enter A/P invoices, verify and post to A/P module· Process cash disbursements of cheques, wire transfers and EFT· Match entered invoices to processed cash disbursements· Audit expense reports· Daily download of bank statements for clearing of cheques and other items in AP· Daily bank reconciliation and submission of cash requirements to Martinrea· Address all vendor matching issues and payment issues· Continuous review of accrued materials details to eliminate duplication of costs booked to the General Ledger· File and maintain all documents (AP documents)· Completion of balance sheet schedules and reconciliation, month end binder· Process payroll entries salary and hourly· Other duties and responsibilities as assigned by Management· Abide by all company polices including, but not limited to the following; Health and safety, Quality and Environmental Systems, Human resources policies, and Martinrea Employee Handbook· Ensure compliance with all applicable codes, standards and legislation including Environmental Legislation, O. Reg 851 for Industrial Establishments, and the Occupational Health and Safety ActDecision Making and Authority· Authority of decisions:o How to communicate to Vendors, Customers, and Martinrea Division contactso Prioritization of workload· Recommendations:o Maintain and improve AR processes and AP processes· Quantitative Measurements:o Accounts payable of approximately 50 vendorso Accounts receivable of approximately 25 customerso Accounts receivable more than $100,000,000 annuallyo Inter-company of approximately 25 divisions of Martinrea International· Business Management Systems2· CMS3· Month-end & year-end reporting requirements3· Quarterly inventory count process2· XEEVA - Accounts Payable Function2Work Environment99% Office Environment, 1% Plant Floor (PPE required)Physical DemandsDesk workConstant communication with employees, peers, management, suppliers, and customersOvertime as requiredHealth & SafetyMust work in accordance with H&S regulations, Company and plant rules, policies, and proceduresMust use or wear PPE and certain clothing as required by the CompanyCompany PoliciesAbide by all Company policies including, but not limited to Health & Safety, Quality & Environmental Systems, HR policies and Martinrea Employee HandbookOther DutiesThis job description is not designed to contain a comprehensive list of duties and responsibilities required for this job. Duties and responsibilities may change at any time with or without noticeTraining NeedsNew Hire Onboarding. Further training evaluation to be made at the next performance review cycle.Disclaimer (US Only)This job description does not constitute a contract of employment. The Company may exercise its employment at will right at any time
