Administrative Assistant - Registry

Pinal County

  • Apache Junction, AZ
  • $33,500-38,042 per year
  • Permanent
  • Full-time
  • 12 days ago
DescriptionThis posting is for future vacancies in Adult Probation Department offices.
Come be the backbone to the Adult Probation Department (APD). Administrative Assistants are vital to our operations, spanning all APD offices throughout Pinal County:
  • Apache Junction
  • Casa Grande
  • Florence
  • Maricopa
  • San Tan Valley
Interested in learning about the benefits of working in Pinal County? Check it out: .JOB SUMMARY:
Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties.
NOTICE TO APPLICANTS:We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.Example of DutiesWork in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
  • Answer questions from staff and the public.
  • Compile information and prepare reports.
  • Format, compose, type, and prepare routine correspondence.
  • Maintain office records and files.
  • Prepare and process confidential and sensitive documents.
  • Schedule meetings.
  • Screen telephone calls and route to appropriate individuals.
  • Take meeting minutes.
  • Responsible for inventory and ordering supplies.
  • Gather information from various agencies.
  • Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
  • Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
  • Receive and paying invoices.
  • Schedule appointments.
  • To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
  • Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
  • Perform other related duties as required.
Minimum RequirementsMINIMUM REQUIREMENTS TO PERFORM WORK:
  • High school diploma or GED equivalent.
  • Two (2) years of experience performing general secretarial or office work.
  • Valid Driver's License with an Arizona Driver's License may be required within 30 days of hire.
  • Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
Supplemental InformationKnowledge, Skills and Abilities:
  • Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
  • Knowledge of office practices and procedures.
  • Knowledge of current MS office software.
  • Knowledge of filing and recordkeeping.
  • Skill in preparing and submitting reports.
  • Skill in using data processing systems and other office equipment and machines.
  • Ability to maintain complex filing systems.
  • Ability to follow written and verbal instructions.
  • Ability to communicate effectively orally and in writing.
  • Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below:An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service 20 Vacation Days Accrued AnnuallyTen Paid Holidays + One Paid Floating Holiday to Use as You Wish13 Sick Leave Days Accrued Annually Starting Day OnePaid Sabbaticals Every Five (5) YearsTwo Week Sabbatical After Five Years of Continuous ServiceThree Week Sabbatical After Ten Years of Continuous ServiceFour Week Sabbatical After Fifteen Years of Continuous ServiceFour Week Sabbaticals Every Five Years After Fifteen Years of Continuous ServiceComprehensive Wellness ProgramQuarterly Wellness ChallengesVision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiRetirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision PlansTuition Reimbursement ProgramAlternative Work SchedulesTelehealthQualified Employer for the Public Service Loan Forgiveness Program through the Dept of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service LeaveVanPool OptionsShort-Term Disability - Employer PaidBasic Life Insurance - Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer InsurancePlus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)

Pinal County