Administrative Assistant
LBMC
- Brentwood, TN
- Permanent
- Full-time
- Provide administrative support to the Enterprise Services Teams, including:
- Provide executive support to the leadership team for scheduling and other tasks as needed
- Perform front of office assistance coverage to the reception area
- Manage expense reports for the Executive team and their respective departments
- Coordinate travel & accommodations for leaders as necessary
- Assist in scheduling meetings for individual leaders as well as internal executive meetings
- Provide support for putting together PowerPoint presentations, Excel-based reports and the like
- Coordination and facilitation of office events throughout Enterprise Services teams, catering orders, as well as set up & clean up if necessary
- Support business development initiatives by coordinating team member enrichment
- Partnering with other service line support teams to assist with events & offsite meetings
- Facilitate employee outreach initiatives when needed (funerals, births, surgeries, etc.)
- Occasional support for client billing or pulling related information
- Printing / scanning / filing documents
- Support facilities team and any other ad hoc projects that may arise
- Daily administrative support while maintaining a high level of attention to detail in all work
- Adheres to LBMC’s defined processes and procedures including the firm's policy on privacy and client confidentiality. Knows and follows the rules, regulations, and the Code of Professional Conduct of the AICPA, the Tennessee Society of CPAs, the Tennessee Board of Public Accountancy, and other regulating bodies as appropriate.
- High School Diploma or GED is required, 4+ years of progressive work experience
- Proficient in Microsoft Office Suite (including Teams and/or other virtual conference call software programs)
- Expert level written and verbal communication
- Generally comfortable using all current technology
- Ability to lift 50 pounds; ability to speak, read and write in English
- Successful applicants will present a professional demeanor, be full of grace, flexible, demonstrate integrity, and have a willingness to help others
- Must be highly-confidential and trustworthy among executive team
- High performing candidates will also have the ability to multitask, work collaboratively in a team environment and be detail oriented in their work
- A “disabled veteran” is one of the following:
- a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
- a person who was discharged or released from active duty because of a service-connected disability.
- A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
- An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
- An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
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