Assistant Finance Director

• Responsible for the balancing and reconciliation of assigned areas of the general ledger, including subsidiary ledgers maintained by other departments or vendors. Responsible for researching and resolving discrepancies.
• Coordinates complex accounting projects and initiatives with other members of the Finance Department or with other departments.
• Assist the Director of Finance/Comptroller in the creation of the annual five-year Capital Improvement Plan (CIP) in cooperation with all departments in the City. Coding of construction vendor invoices after approved for payment by the appropriate department(s). Working with outside audit firm with any questions related to capital assets.
• Works with the departments and Director of Finance/Comptroller to develop annual budget carryforward requests for applicable Capital Improvement Plan items.
• Update the DebtBook software to ensure that the related database ties out to the general ledger in relation to outstanding debt. Ensure that documentation in DebtBook is current in relation to lease activity (GASB 87) and Subscription-Based Information Technology Arrangements (GASB 96).
• Performs grant administration; verifies and ensures compliance with relevant regulations and requirements; assists departments with periodic reports to granting agencies; creates accrual entries for grant activity and track related receivables; submit required documentation to outside audit firm in relation to preparation of Schedule of Federal Appropriations (SEFA).
• Assist the Director of Finance/Comptroller in preparing budget documentation for the Mayor, Committee of the Whole, other departments and/or the public as requested.
• Monitors budget for assigned departments and projects; determines if funds are available and expenditures are properly classified; researches and analyzes transactions to resolve budget problems.
• Assist the Director of Finance/Comptroller in working with the various actuarial firms for GASB 73 and GASB 75 reporting.
• Assist the City Treasurer with property tax collections process during December and January.
• Attend and, as needed, conduct meetings (RDA, Housing Authority, Finance, and Council) when assigned.

• Bachelor's degree in finance, accounting, public administration or business administration with three (3) years of progressively responsible governmental accounting or finance experience.
• CPA Preferred.

• Ability to analyze and categorize data and information in order to determine the relationship of the data with reference to established criteria/standards. Ability to compare, count, differentiate, measure, assemble, copy, record, and transcribe data and information. Ability to classify, compute and tabulate data.
• Ability to train others.
• Ability to act in a lead worker capacity.
• Ability to advise and interpret how to apply policies, procedures and standards to specific situations.
• Ability to utilize a variety of advisory data and information such as financial statements, tax bills, bank statements, tax payment records, annual budget, budget reports, job applications, daily receipts, balance sheets, journal entries, computer software operating manuals, tax collection manual, State statutes, procedures, guidelines and non-routine correspondence.
• Ability to communicate orally and in writing with City of Stoughton staff, residents and vendors.

• Ability to calculate and understand percentages, fractions, decimals, interest, discount, and ratios.

• Ability to use functional reasoning and apply rational judgment in performing diversified work activities.
• Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria, which are clearly measurable.

• Ability to operate a variety of office equipment including telephone, fax machine, calculator/adding machine and photocopier.
• Ability to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use.
• Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.
• Ability to sustain prolonged visual concentration.

• Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use, irate individuals and intimidation may cause discomfort and poses a limited risk of injury.

City of Stoughton