Office Clerical Worker - Bookkeeper

• High school diploma or equivalent.

• 1-4 years of full-charge bookkeeping experience;
• Associates Degree in bookkeeping or accounting; or
• Bookkeeping Certificate.

• Strong organizational and communication skills;
• Provide regular financial reports to principals, coaches, sponsors and other staff;
• Safeguard confidential information;
• Build and maintain good working relationships;
• Provide training and technical support for fiscal procedures related to specific programs, clubs, sports or other activities;
• Complies with state-approved New Mexico Administrative Code of Ethical Responsibility of the Education Profession and the RRPS Employee Standards of Conduct and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations; and
• Employee may be assigned other duties based on the needs of the District during the term of employment.

• Collect requests and quotes for purchases from staff;
• Prepare & submit purchase requisitions for approval and processing;
• Obtain IRS W-9 forms for new vendors;
• Prepare and submit new vendor setups collect receiving confirmations and/or packing slips;
• Collect invoices from vendors and prepare payment packets for District Office;
• Place orders after obtaining approved Purchase Orders from District Office;
• Coordinate e-Shopping orders for staff;
• Coordinate and manage Purchasing Card (P-Card) usage of staff members and assign accounting codes to purchases; and
• Reconciles P-Card purchases to P-Card Statement.

• Ensures dual-counting of all cash receipts;
• Prepares daily-bank deposit documentation;
• Ensures bank deposits are made every day;
• Enters cash receipts into the district financial system; and
• Manages and reconciles petty cash program.

• Record and maintain accurate records using Fund Accounting;
• Document financial transactions;
• Prepare and file financial documents;
• Process Accounts Payable and Accounts Receivable;
• Fact check accounting data;
• Process staff time-sheets and assign accounting codes; and
• Process travel reimbursements.

• Maintain proper budget authority for all funds;
• Prepare and submit budget adjustments as needed; and
• Produce budget reports for Principal, Coaches, Sponsors.

Rio Rancho Public Schools