Office Coordinator
BNBuilders
- Seattle, WA
- $29.00-32.00 per hour
- Permanent
- Full-time
- Group medical, vision and dental insurance including choice of two benefit plans – a PPO plan and a high deductible / Health Saving Account Plan with company contribution to HSA.
- Company-paid Short- & Long-Term Disability plans, group Life Insurance, and AD&D plans
- Flexible Spending Account (FSA) plans (for health care and dependent care)
- Untracked / Unmeasured vacation.
- Sick Leave accrued at 1 hour of sick leave for every 30 hours worked with a carryover of 80 hours
- 9 paid Holidays each year
- Paid Parental Leave
- Annual Discretionary Bonus based on company profitability and your manager’s assessment of your performance.
- Company vehicle or vehicle allowance, toll pass and fuel card
- A 401(k) savings plan under which BNB matches the first three percent of your deferral with a 100% match and the next two percent with a 50% match for a total matching contribution of 4% of your pay. You are immediately 100% vested in all contributions (including BNB match). We provide both traditional (Pre-Tax) and Roth (post –tax) contribution options in our 401(k) plan.
- We’re also proud to be an employee-owned company. This means you get an ownership stake in BNB through a benefit called an Employee Stock Ownership Plan (ESOP). It’s 100% company funded and is invested in BNBuilders stock. You can participate in this long-term plan after you complete 1 year of service (with at least 1,000 hours).
- Book candidate and employee travel as needed – includes airfare, uber management, and hotels.
- Provide front desk coverage.
- Administrative Projects
- For example: Setting up templates, strike letters to the union, surveys, new system uploads, etc.
- Document control/retention.
- Includes archiving, meeting minutes, process documentation, etc.
- Maintenance of office hotel stations
- Issuing access badges and parking passes to personnel (and collecting if employees leave)
- Fielding employee requests and questions
- Ordering new furniture when needed/submitting warranty claims on damaged items.
- Office Maintenance:
- ordering supplies/food
- submitting work tickets
- buying new items when needed
- keeping conference rooms stocked and clean.
- Manage Employee Welfare Gifts
- Purchase wedding/baby/retirement gifts.
- Plan baby/wedding showers and retirement parties.
- Oversee front desk budget for sympathy flowers and get-well soup.
- Coordinate project-based work as needed.
- Office tidying
- Keep conference rooms and community spaces stocked and exceptionally clean.
- Manage conference room calendars.
- Provide overflow assistance for all departments.
- Support of WIC/CIT programming
- Calendar management – making sure our new global calendar is successful, helping people use it/navigate.
- Event Support – send invites, work with marketing on graphics, setup, clean up, venue research, décor sourcing.
- Support Sustainability on their rollouts/surveys/carbon accounting.
- Minimum 1 years’ experience providing support at a high level.
- Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite.
- Knowledge of standard administrative practices and procedures.
- Organization and planning skills.
- Communication skills.
- Information gathering and monitoring skills.
- Problem analysis and problem-solving skills.
- Judgement and decision-making ability.
- Team player.
- Attention to details and accuracy.