PA to Deputy Exec Dir (Corp & Strategy) & Deputy Exec Dir (Technical)
Ministry of Health
- Singapore
- Permanent
- Full-time
- Provide administrative and secretariat support to Deputy Executive Directors, including but not limited to: o Liaise with internal and external parties, answer to calls and make travel arrangements. o Manage internal and external correspondences o Schedule appointments, maintain calendar(s) and send reminders. o Provide administrative support such as making travel claims for the Deputy Executive Director(s) • Coordinate meetings o Liaise with parties from both internally and externally on meeting dates, time and venue. o Prepare facilities for scheduled meetings, and arrange refreshments (where required) • Support the finance and procurement functions • Support the admin and logistics functions • Support in staff welfare matters, including organizing of staff welfare activities • Contribute to cross-functional projects across the division, when assigned. • Represent the division for relevant workgroups and committees • Any other assigned duties
- A tertiary education with relevant years of experience • 2 to 3 years' experience in office administration and finance or related field preferred • Good written and verbal communication skills • Competent stakeholder management skills • Requisite IT skills (proficiency in using MS Word, Excel, Powerpoint and Outlook) • Organised and have a strong sense of structure in managing work processes. • Resourceful individual who can work well with a diverse group of stakeholders. • Adaptable, patient, strong interpersonal skills • Self-motivated and able to work independently. As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.