PA to Deputy Exec Dir (Corp & Strategy) & Deputy Exec Dir (Technical)

Ministry of Health

  • Singapore
  • Permanent
  • Full-time
  • 17 days ago
What the role is:To provide high-level administrative support to Deputy Executive Directors as the primary point of contact for both directors. Efficiently oversee the executive's schedule, organize travel plans, manage correspondence, and aid in diverse administrative duties as needed. You will be working in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same time.What you will be working on:
  • Provide administrative and secretariat support to Deputy Executive Directors, including but not limited to: o Liaise with internal and external parties, answer to calls and make travel arrangements. o Manage internal and external correspondences o Schedule appointments, maintain calendar(s) and send reminders. o Provide administrative support such as making travel claims for the Deputy Executive Director(s) • Coordinate meetings o Liaise with parties from both internally and externally on meeting dates, time and venue. o Prepare facilities for scheduled meetings, and arrange refreshments (where required) • Support the finance and procurement functions • Support the admin and logistics functions • Support in staff welfare matters, including organizing of staff welfare activities • Contribute to cross-functional projects across the division, when assigned. • Represent the division for relevant workgroups and committees • Any other assigned duties
What we are looking for:
  • A tertiary education with relevant years of experience • 2 to 3 years' experience in office administration and finance or related field preferred • Good written and verbal communication skills • Competent stakeholder management skills • Requisite IT skills (proficiency in using MS Word, Excel, Powerpoint and Outlook) • Organised and have a strong sense of structure in managing work processes. • Resourceful individual who can work well with a diverse group of stakeholders. • Adaptable, patient, strong interpersonal skills • Self-motivated and able to work independently. As part of the shortlisting process for this role, candidates may be required to complete a medical declaration and/or undergo further assessment.
About Ministry of Health:The Ministry of Health's (MOH) vision is to champion a healthy nation with our people - to live well, live long and with peace of mind. As an open country constantly exposed to an interconnected world, Singapore faces complex issues in public healthcare. MOH constantly grapples with new challenges brought on by an increasingly globalised world, a rapidly ageing population and rising expectations. MOH's responses to these challenges include preventing and managing the outbreak of diseases such as SARS and Influenza A (H1N1), designing a healthcare system that delivers care in an integrated and effective manner, growing the capacity and capabilities within the sector, and managing healthcare inflation. As an MOH officer, you will be involved in formulating and implementing policies that guide Singapore's healthcare ecosystem. You will work alongside a team with varied skills and backgrounds, but with the common goals of (i) promoting good health and reducing illnesses; (ii) ensuring that Singaporeans have access to good and affordable healthcare; and (iii) pursuing medical excellence. Your work will have far-reaching impact on the health and lives of Singaporeans.

Ministry of Health