Chair’s Assistant, Department of Ecology and Evolutionary Biology

• Coordinate information and materials for the Chair’s office.
• Manage the Chair’s calendar, appointments, and departmental inquiries.
• Handle highly sensitive and confidential information with discretion.
• Act as liaison between the Chair and department members, visitors, and other university offices.
• Attend meetings and prepare minutes as necessary.

• Oversee student hiring processes, including appointments, documentation, and system entries.
• Manage appointment processes for non-academic staff, postdocs, interns, and visitors.
• Assist international staff and visitors with visa requests and related paperwork.
• Serve as the Payroll Representative for the department.

• Address telephone and walk-in inquiries.
• Maintain databases and spreadsheets for various departmental needs.
• Assist with strategic planning retreats and departmental reviews.
• Produce correspondence, reports, and other documents.

• Assist search committees with faculty and postdoctoral scholar recruitment.
• Coordinate advertising, application tracking, and candidate interviews.
• Support promotion, reappointment, and tenure review processes.

• Assist PIs with post-award management, including no-cost extension requests and budget revisions.

• Organize departmental events and track awards and nominations.
• Manage donor activities and draft correspondence for fundraising efforts.
• Maintain departmental mailing lists and special mailboxes.

• Pursue educational seminars and training to stay updated on job requirements.

• Associates Degree with 2-4 years’ relevant work experience, or an equivalent combination of work experience and education.
• Must have excellent service skills and demonstrated ability to communicate with a broad range of people and to work under pressure with interruptions.
• Ability to take initiative and make decisions independently using sound judgment.
• Attention to detail, appreciation for and ability to adhere to deadlines, effective organizational and multi-tasking skills, advanced writing skills with accuracy in spelling and grammar, and excellent verbal communication skills are critical.
• Effective problem solving, creativity and the ability to work well within a team of professionals are required. Proven history of reliability and the ability to maintain confidential information.
• Demonstrated ability to troubleshoot, adapt to and make recommendations for changes/improvements.
• Must be able to work independently while supporting the efforts of an overall team.
• Proficiency in, or ability to learn, a variety of office applications (Word, Excel, PowerPoint, database management, calendaring, and communication software programs.)
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing

• Experience with federal grant preparation and familiarity with NSF FastLane/Research.gov and Grants.gov/Assist for grant submissions.

• This position is based in Ithaca, New York, and is fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits:

• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.
• No visa sponsorship or relocation assistance is available for this position.

Cornell University