Head of Finance and operations
DRC
- Dakar
- CDD
- Temps-plein
- Supervise the financial reporting from the FMU and SRF partners.
- Ensure the FMU financial reports are handed out in due time to the donor.
- Liaise with the partners to ensure the financial reports are handed on time to the FMU.
- Review and control the reports before handing them to the donor.
- Supervise the control and the checks of the supporting documents for the partner's financial reports.
- Prepare specific financial reports for the board meetings and provide feedback for all their related financial enquiries.
- Supervise all the Funds movement of the SRF
- Ensure that monthly finance tasks are completed (payroll, SOS, PIT, cashbooks and cash forecasts) and in line with Operations Handbook procedures in coordination with DRC regional office.
- Review all the Payment request from the partners before they are handed out to the donor.
- Supervise the reimbursement request from the FMU to the donor.
- Transfer the required and approved funds to the partners.
- Control the transfer between the lead and the implementing partners.
- Technical supervision of the FMU financial team
- Supervise the FMU financial supervisors where the SRF operates.
- Participate in the appraisals, schedules, and workload of the financial team.
- Liaise with the regional office for the payment of salaries of the FMU team.
- Participate in the due diligence assessment of the Lead Partner candidate
- Following call for proposals, a process of due diligence will be organized on the different partner's candidates.
- The Head of Finance & Operations will oversee all the finance and procurement-related matter
- Ensure the good implementation of the Operations Manual policies
- Organize the training and refresher on the operations manual for the partners, including during the kickoff meeting.
- Capitalize the necessary updates of the operations manual and request its approval by the board.
- Strengthen, further develop, and ensure implementation of the SRF Operations manual.
- Closely follow SRF department and SRF grantee Key Performance Indicators (KPI) and ensure that monthly report submissions are timely and of high quality.
- Primary budget holder for all support service lines.
- Responsible for budget monitoring and forecasting for support service budgets.
- Ensure that key annual finance tasks are completed (such as the annual reports) in coordination with the DRC WANALAC regional office
- Supervise the identification and installation of a dedicated FMU office, if necessary
- Ensure that ad hoc, quarterly and annual HR tasks are completed on time as per the Operations Handbook (such as recruitment, staff induction, Code of Conduct training and leave planning/tracking, recruitment, contract renewal/ amendments, timesheet submission, expat taxation, visa application/work permit,
- Performance & Development Reviews) in coordination with regional HR department where relevant.
- Direct Management of the FMU grant team (appraisals, schedule, workload,)
- Supervise the development and the performance of the Grant management System.
- Lead application process and ensure compliance regarding (no-)cost extensions, amendments, top ups, reallocations requested by SRF grantees.
- Organize the partner's audit with the selected Audit firm.
- Liaise with the partners for the planification of the audits.
- Minimum 7 years of senior professional experience in finance control, financial management and support services roles with at least 4 years of experience in a similar role in an international NGO on the field;
- At least 4 years’ experience with people management
- Diploma degree/University degree (Master) in International Development, Economics, Political Science/ Public Affairs, Business Administration or Management, or another relevant field is required;
- At least one successful experience in managing the logistic department in an international organization.
- Proven leadership skills and a competence in people management;
- Significant experience of grant management and understanding of institutional fund-raising;
- Proven significant financial management experience;
- Full professional fluency in French language (80% of the professional communication in this position will be done in French, including almost all the communication within the regional office);
- Proficiency (written and spoken of the English language);
- Excellent Computer Skills (MS Office, Internet) and an advanced proficiency in
- Striving for excellence
- Collaboration
- Taking the lead
- Communication
- Demonstrating Integrity
- Ability to work in a multinational and multicultural environment
- Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
- Excellent communication skills, as well as patience and politeness, are required
- Multi-tasking and Organizational skills are necessary
- Adaptable and Flexible
- Proven analytical and critical thinking skills
- Exemplary sense of ethics in the workplace
- Team-oriented & good sense of humor
- The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
- Employee should not engage in any other paid activity during the DRC contract period without prior authorization
- Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
- Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
- Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request
Emploi Dakar