HR coordination assistant M/F

Hays

Luxembourg
Contrat
Temps-plein

Il y a 13 jours

Job DescriptionOur client, a European institution, is looking for an HR Coordinator who speaks English fluently. A good command of French is appreciated. This is a temporary contract and a full-time position.- The candidate follows-up the signature process and sends (electronic and by courier), files and archives all HR contracts, Framework agreements, call-offs and addenda.
- He enters all HR contracts/Framework Agreements into PeopleSoft Financials.
- The candidate regularly updates the Procurement Dashboards and coordinates tracker.
- He prepares a report of all HR contracts on a monthly basis.
- The candidate monitors and maintains the team mail inbox (filing/archiving).

He organises meetings, collects agenda inputs, drafts presentations, prepares minutes.
Support activities in the areas of Purchases:

- The candidate creates requisitions.
- He manages invoicing cycle in PeopleSoft Fin. * The candidate handles ticket requests on SmartIT, reviews "HR Shared mailboxes" + "HR Outlook Distribution Lists" requests and implementing an annual control on them, supports the GED coordinator in the managing and updating the Institutional Workspace (GED).

He acts as a back-up for other operational assistants in the division to ensure business continuity during (un)planned absences.
The candidate supports the Communications and Events team, where needed: prepares online communication (intranet), draft/amend HR materials (e.g. presentations, emails etc.)
He provides support with tasks such as archiving, document management, managing translations.

The candidate has a secondary level diploma, completed with a 2-year certification in a relevant field (e.g. HR, business administration) or secondary level diploma with equally qualified experience in a relevant field.

He has a minimum of 3 years' experience in a secretarial or operational position in a relevant field, preferably in a customer-oriented service or in a human resources environment.
The candidate has very good verbal and written English language skills and preferably a good command of French.
He has some knowledge of (public) procurement standards.
The candidate has the diligence and the ability to self-organise and work across a wide range of topics and teams.
He has very good knowledge of standard IT & office tools (particularly PowerPoint, Word, Excel and Outlook).
The candidate has some knowledge of the Bank's IT tools, specifically GED (OpenText).
He has good understanding of the Bank's operating methods and its procedures.

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