Legal Secretary Senior
Gila, County of (AZ)
- Globe, AZ
- $45,656-57,070 per year
- Permanent
- Full-time
- Answers and routes incoming calls; responds to inquiries; replies to emails; communicates with County department heads, elected officials, State agencies, hospitals and behavioral health organizations, witnesses, court administrators, attorneys, victims, victim representatives, law enforcement agencies and the public regarding cases.
- Opens and maintains case files on defendants; updates files with current minute entries, pleadings, and motions; prepares case files for trial; maintains up-to-date case list and prepares legal pleadings for criminal and civil procedures, forfeiture documents, and correspondence to law enforcement, the courts and other attorneys; processes invoices from mental health treatment centers for payment.
- Files, copies and distributes legal pleadings and documentation, updates prosecutor's calendar with court dates and trials.
- Calendars incoming court documents and minute entries; schedules interviews with victims, witnesses, police officers, defense attorneys, prosecutors and investigators; schedules oral arguments, hearings and conference calls; coordinates schedule changes. Drafts email to attorneys, personnel, victims and relevant agencies to coordinate the flow of calendar events.
- Arranges interviews of witnesses and officers and prepares correspondence including victim letters, opinions for department heads and elected officials, and letters to attorneys and defendants; drafts emails to coordinate the flow of calendar events; prepares letters to request certified documents from other governmental agencies or courts in relation to criminal or civil cases.
- Prepares and issues subpoenas for witnesses, ensures witnesses are served; may make travel arrangements/hotel accommodation for witnesses; ensures witnesses have been notified; maintains case status information and contact with witnesses and interested parties; notifies witnesses and/or other involved parties of case disposition.
- Prepares summons and indictments, long-form complaints, subpoenas for trial and certificates of service.
- Mails victim impact notifications, hearing notices, post conviction notices to victims, certified mailings of summons and indictments; distributes victim brochures to appropriate agencies.
- Supplies sentencing minute entries to relevant parties and closes files upon case resolutions.
- Performs other duties as assigned.
- Occasionally stands to attend to customers.
- Routinely sits to operate special equipment, to complete a program, to attend to reception areas; constantly sits to attend to other duties.
- Constantly lifts under 10 lbs., rarely lifts up to 25 lbs.
- Constantly requires dexterity for keyboard operation.
- Incumbents in this position may be required to rarely bend and twist to reach and grab work related materials.
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