Real Estate Executive Assistant
Living In Jacksonville FL Team
- Ponte Vedra Beach, FL
- Permanent
- Full-time
- Manage client communication and updates throughout property transactions, ensuring exceptional customer experience.
- Respond to emails and inquiries promptly and professionally.
- Schedule meetings and appointments, efficiently managing the team's time.
- Create, manage and distribute weekly newsletter and create other basic marketing materials as needed (ie: flyers for open houses, etc).
- Create a plan and schedule for YouTube Live broadcasts including conducting research for future topics
- Act as a proactive problem solver, addressing client issues with a positive approach.
- Maintain and update the database and CRM with accurate client information. Knowledge of Real Estate Webmaster (REW) platform is a plus.
- Set up MLS searches tailored to client's preferences.
- Enter new listings into the MLS and coordinate photo shoots with our photographer.
- Oversee administrative paperwork throughout transactions, ensuring accuracy and compliance.
- Follow up with transaction files daily to ensure smooth progress.
- Communicate weekly updates to clients on their transaction status and deliver necessary paperwork to relevant parties.
- Collaborate with agents and stakeholders for seamless coordination.
- Maintain an organized and systematic approach to managing processes efficiently.
- Willing to work flexible hours, including weekends when needed. Must be available daily during normal business hours for morning check-in calls to review current projects and tasks.
- Prefer RE licensed applicants; prior real estate experience, in general, is a MUST, no exceptions. Experience in Florida market is a plus.
- Proficiency in CRM systems, Microsoft Excel, and Google Workspace (Docs, Sheets, etc.). This role will manage a robust CRM system- knowledge of Real Estate Webmasters (REW) CRM platform is a huge plus.
- Strong attention to detail and organizational skills.
- Excellent communication skills and ability to prioritize tasks effectively.
- Minimal availability of 20-25 hours per week with potential for future full-time opportunities. Plenty of bonus opportunities.
- Work from home; flexible hours.
Positioned in Ponte Vedra, FL just outside Jacksonville, our forward-thinking real estate brokerage is on the hunt for an Executive Assistant. Steeped in digital and YouTube-focused marketing, our intimate boutique firm offers vast opportunities for growth. We seek someone seasoned in real estate dynamics to be a pivotal right-hand figure in our expansion. With us, your potential is boundless—whether in earnings, roles, or learning opportunities. Dive into a close-knit team where the sky's the limit.