Distribution Specialist (Fixed-term)
Japan Tobacco International
- Manila City, Metro Manila Taguig City, Metro Manila
- Permanent
- Full-time
Operations will enable the success of sales (stock availability) and finance (inventory accuracy).WHO ARE WE LOOKING FOR?
- Possess a Degree in BS Industrial / Management Engineering or Business Administration preferably in Supply Chain Management, Engineering, Finance, or equivalent.
- Experience in Supply Chain (end-to-end) or Transport Management is an advantage.
- Minimum 3 years experience in logistics/warehousing and transportation or supply chain (end to end) in a sales and distribution environment of a FMCG (Fast Moving Consumer Goods) industry. Experience in Third Party Logistics is an advantage.
- Able to speak and write English well
- Advanced MS Excel skills
- SAP knowledge would be advantageous.
- Has good process and people management.
- Results-oriented and keen on details
- Should be resourceful and have high problem-solving skills.
- EFFICIENT AND TIMELY COORDINATION ON THE WITHDRAWAL OF FINISHED GOODS FROM THE FACTORY
- (from a PEZA zone, Contract Manufacturing Agreement with JTI AMC)
- 100% alignment with JTI AMC Customer Service and JTIP FG Importation Team, where required documentation and SAP postings are properly done from their end
- Ensure to follow through on 100% compliance with government document requirements like NTA application and BIR ATRIG application, which the JTIP FG Importation Team does
- Ensure to follow through on 100% compliance on payment requirements to the government (Bureau of Customs - Malvar) with PEZA 8106 document on all pullouts, which the JTI AMC Team does
- Timely pullout (technical importation) and delivery of Finished Goods (FG) must be properly coordinated with 3PL up to receiving in the 3PL warehouse
- Zero incidence of out-of-stock (OOS) in central or branch warehouses due to late pullout of FG which are available in AMC Factory
- (from a PEZA zone, Consignment Manufacturing Agreement with JTI AMC)
- Ensure to coordinate on 100% alignment of required documentation from the factory
- Ensure 100% compliance on government document requirements like PEZA 8106 during pullout
- Timely delivery of Finished Goods (FG) must be properly coordinated with 3PL up to receiving in the warehouse
- Zero incidence of out-of-stock (OOS) in central or branch warehouses due to late pullout of FG which are available in AMC Factory
- EFFICIENT AND EFFECTIVE COORDINATION OF 3PL OPERATIONS
- Ensure 3PL implements generally accepted good warehouse practices
- Ensure FIFO policy is implemented (all exceptions will be with approval documentation)
- Maintain accurate inventory records and timely report submission
- Ensure proper management of Inventory Ageing to avoid spoilage. In the case of BO, proper monitoring from the time it is received in the 3PL warehouse up to the destruction
- Ensure SAP inventory in assigned SLOC for 3PL must be 100% accurate vs on floor, reconciled after every month-end count (in the alignment of the JTIP Inventory Team)
- 100% documentation of all movements of stocks
- 100% compliance with JTIP security guidelines
- Drive and manage 3PL to deliver KPIs agreed
- Ensure SLA (service level agreement) is aligned with key stakeholders like the supply and demand team, 3PL staff, sales and back-office of JTIP, IT, Finance, and Compliance Teams
- EFFICIENT AND TIMELY COORDINATION TO 3PL ON DOMESTIC SHIPMENT
- (Central Warehouse to LUZON & GMA via In-land Freight)
- Zero incidences of non-booked shipment of orders after release advice from Invoicing / Credit Team
- Zero incidence of non-booked shipment of DSO stock transfers
- 2-3 days OTDL (Order To Delivery Leadtime) achievement, controllable
- (Central Warehouse to VISMIN via Sea Freight)
- Zero incidences of non-booked shipment of orders after release advice from the Invoicing / Credit Team
- TIMELY SUBMISSION OF REPORTS
- Proper coordination of reports aligned to JTIP Finance on the JTIP calendar about Finance closing
- Compliance to JSOX on inventory count and submission after reconciliation
- Proper coordination with the Sales Team on weekly and monthly closing
- Timely submission of Delivery Update Monitoring
- Timely submission of KPI reports
- MONITOR BILLINGS & PAYMENT TO 3PL ON WAREHOUSING AND TRANSPORT SERVICES
- Ensure the PO for 3PL is updated accordingly
- Checks validates, and verifies the accuracy of billings are matching with the contract rates
- Ensure payment to 3PL is made in a timely manner by ensuring proper coordination with JTIP departments
- 100% compliance with JSOX and JTIP guidelines, as aligned with Procurement
- People Management
- Establish good working relationships with external business partners