ADMINISTRATIVE SERVICES COORDINATOR II - PHILANTHROPY
Kennedy Krieger Institute
- Baltimore, MD
- Permanent
- Full-time
- Provide administrative support for department leadership, including vice presidents and assistant vice presidents.
- Assist with the planning, coordination, scheduling, and logistics of meetings, events, and tours with internal and external constituents.
- Assist with the production, review, and editing of materials (e.g., correspondence, presentations, reports, charts, etc.) for donors, prospects, and a variety of other audiences.
- Provide support to the Kennedy Krieger Foundation board of directors, including taking meeting minutes, distributing information, and coordinating meetings.
- Provide virtual and on-site support for donor events, including coordination of RSVPs, attendee lists, and name tags.
- Provide assistance with sorting, editing, and performing mail merges of mailing lists and lists of prospects/donors.
- Assist with the maintenance and entry of notes and other data into Raiser’s Edge NXT and other relevant databases as needed, including donor actions and removal requests.
- Serve as backup to the departmental timekeeper for the Office of Philanthropy, entering, adjusting, and approving entries in the payroll system when needed due to the timekeeper’s absence.
- Serve as backup for expense management. Prepare and process check requisitions and reimbursements for the Office of Philanthropy as needed.
- Perform routine administrative functions in collaboration with other administrative staff, including, but not limited to, greeting visitors, monitoring the departmental voicemail and general e-mail box, and relaying information in an accurate and timely fashion.
- Assist the Special Events team in managing event participants in DonorDrive (online fundraising platform).
- Coordinate virtual meetings, including set-up and dissemination of meeting invites and information, assistance with launching hybrid meetings and virtual presentations, and seeking tech support for A/V set up in the conference room as needed.
- High School diploma or GED required.
- Associate’s degree or higher is preferred.
- Minimum of three to four years of experience in an administrative role required.
- Professional office experience is desirable.