Senior Staff Assistant
Rochester Institute of Technology
- Rochester, NY
- Permanent
- Full-time
- Provide timely and accurate processing of graduate student stipend payments, including any requested modifications.
- Obtain pertinent information from all sources to process tuition payments. Provide timely and accurate processing of student scholarship tuition payments, including any requested modifications. Verify student registration and tuition remission grant expiration dates before submitting paper work. Obtain signature authority on behalf of all department student and/or department faculty transactions.
- Process student employment verification, hire, change forms for status or funding, wage adjustments, termination, and direct deposit for all student employees (graduate and undergraduate) within the department. Correct and update hours in timekeeping system, as necessary. Train student employees on the use of the timekeeping system. Ensure all student workers are in compliance with RIT policies.
- Perform supervisor sign-off of time cards.
- Maintain a master database of all tuition and stipend payments, and student employee information.
- Track and reconcile tuition expenditures with Financial Aid, and the General Ledger. Track and reconcile stipend payments with the GL report.
- Participate as part of a cohesive administrative team in organizing and implementing Center activities. Initiates special projects, as required.
- Collaborate with other organizations within RIT such as Student Financial Aid, Student Employment Office, and the Registrar in a positive and solution-oriented manner.
- Represent RIT in a professional manner with outside vendors and other educational institutions.
Comfort using computer technology and applications, and willingness to learn new technologies.
Strong skills with Microsoft Excel and Google Sheets.
Solid arithmetic ability, including fractions and percentages.
Competent with Microsoft Office or Google Workspace tools.
Critical thinking and problem solving skills.
Uncompromising attention to detail.
Excellent customer service, particularly with students.Preferred QualificationsDemonstrated financial skills.
Experience with timekeeping software, ERP systems.
Budgeting or bookkeeping experience.Department/College DescriptionThe imaging science department at RIT is a dynamic academic department and research center with approximately $5M in annual research expenditures, comprising 40 research faculty and staff, 40 undergraduate students, and 80 MS/PhD students. This department is part of the College of Science, which promotes novel ways of thinking and implementation in a rapidly changing world. We provide our scholars with hands-on experience, cross/multi-disciplinary research, and faculty and staff mentors who not only educate but inspire our scholars.What do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.As a member of the RIT community, you'll receive a comprehensive employee that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).Job SummaryThis senior staff assistant position is responsible for assuring students in the department get paid in a timely and accurate manner. You will work with a supportive and friendly team of administrative staff, in a dynamic academic department, among faculty, staff, graduate and undergraduate students. You will be self-driven to find solutions and work with others across the university to be sure students receive their money. This includes student employee paychecks, grad student stipends, and tuition benefits.Hourly/Salary Minimum16Hourly/Salary Maximum25