Administrative Coordinator-Gastroenterology Full-Time Days
Northwestern Medicine
- Chicago, IL
- $22.66 per hour
- Permanent
- Full-time
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- Administrative and Clerical, Chicago, Illinois, United States
- $10,000 Tuition Reimbursement per year ($5,700 part-time)
- $10,000 Student Loan Repayment ($5,000 part-time)
- $1,000 Professional Development per year ($500 part-time)
- $250 Wellbeing Fund per year($125 for part-time)
- Matching 401(k)
- Excellent medical, dental and vision coverage
- Life insurance
- Annual Employee Salary Increase and Incentive Bonus
- Paid time off and Holiday pay
- Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
- Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.
- Independently performs high level technical and administrative work supporting the division or unit.
- Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
- Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. Implements changes independently for areas of responsibility.
- For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
- Uses organizational software applications to research and prepare documents and presentations.
- Collects, analyzes, and manage data.
- Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
- Screens incoming email, mail and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication.
- Independently plans and executes events, activities, and meetings.
- Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
- Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
- Authors responses on behalf of director or department.
- Develops and maintains relationships with all internal and external customers including patients, providers, staff and vendors.
- Records meeting discussions by attending meetings and recording key discussions and conclusions.
- May perform other duties as assigned.
- Associates degree or equivalent relevant admin experience
- Knowledge of Microsoft Office, PowerPoint and Excel.
- Ability to organize and think independently.
- Excellent interpersonal skills.
- Bachelor of Arts degree or business equivalent.
- 5 years business experience.