Executive Assistant

• Arrange and coordinate all written correspondence, schedules, etc., for the leadership executives
• Update manuals and detailed information as required to ensure current information is distributed accurately to the board
• Ongoing maintenance of hard copy and electronic records on a daily basis
• Compose and type correspondence, reports, memos and other materials for signature as required from straight copy, forms or rough draft
• Attend board meetings, record and accurately transcribe minutes for distribution
• Maintain office calendars for the leadership team
• Schedule and complete arrangements for meetings, appointments, meeting rooms and conferences
• Assist the leadership team with basic information research, prepare and arrange charts, graphs, audio-visual materials and other data as needed
• Review, screen, route and highlight main issues
• Match mail to files giving priority to urgent mail
• Maintain tracking system for correspondence and projects
• Keep the leadership executives apprised of the status of projects (pending and active)
• Monitor progress of projects and adherence to project deadlines
• Place, answer and screen calls to visitors for the the leadership team
• Greet and escort visitors
• Provide tours as required
• Arrange and coordinate transportation, travel, hotel reservations, meals, written materials and meeting details for executives, board members and staff
• Proofread typed materials for grammar, spelling and structure
• Prepare and organize information and necessary supplies for meetings
• Ensure that office area is kept neat and clean on a daily basis and order supplies for the leadership team as needed
• May be required to deliver or pick up documents and parcels, make trips to bank, post office, etc
• May serve as member of various staff committees
• Ability to provide own transportation to perform principal responsibilities
• Professional office environment with conversational noise levels
• May require evening and weekend work upon mutral discussion

• In Patient and/or Out Patient Clinical or Administrative Experience (Preferred)
• Proficient with Microsoft Office products, including strong knowledge of Excel
• Excellent communication skills, both verbal and written
• Exceptional organizational and problem-solving skills
• Strong knowledge of office procedures
• Ability to handle multiple tasks simultaneously
• Strong attention to detail
• Ability to prioritize and work independently
• Ability to type 40-60 words per minute
• Ability to handle confidential material and exercise initiative and sound judgment
• Ability to work effectively with the public and coworkers in a pleasant and courteous manner
• Physical mobility: sitting, standing, walking, lifting/carrying objects up to 30 pounds; manual dexterity to operate keyboard
• Mental effort: reading, writing, analyzing and visualizing
• Sensory requirement: Ability to communicate and respond to staff, ability to communicate and respond both in person and over the phone to the general public
• Ability to work under stress
• One-two years' relevant work experience

• Impactful work:

• Be part of a mission-driven organization making a real difference in the lives of patients and communities.
• Growth Opportunities:

• Cultivate your abilities and progress in your career within a dynamic, diverse environment that prioritizes cutting-edge technology and contemporary research. We are dedicated to continual training and career

• Utilize cutting-edge technology to streamline workflows, improve patient care, and enhance your work experience.
• Collaborative Culture:

• Work alongside a supportive team of passionate professionals who share your commitment to excellence in a multi-specialty medical community.
• Wellness Integration:

• Our offerings include adaptable work schedules and wellness initiatives, including complimentary aesthetic AND wellness procedures, designed to promote a healthy balance between work and personal life.
• Competitive Compensation & Benefits:

• Enjoy a competitive compensation and benefits package that recognizes your contributions.
• We offer medical, vision dental insurance coverage
• Simple Roth IRA match

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