Executive Assistant/Office Administrator
Cint
- Stockholm
- Permanent
- Heltid
- Executive Assistant (EA) to the General Counsel (based in Stockholm) and Chief Financial Officer (based in the Netherlands)
- Manage the calendars, scheduling appointments, meetings, and conference calls
- Coordinate travel arrangements, including flights, accommodations, and itineraries
- Act as a liaison between the GC/CFO and other executives, EAs, departments, and other stakeholders such as the Board or external parties
- Work on assignments that are sensitive in nature and require complete confidentiality
- Produce PowerPoint and other written emails or documents
- Partner with other EAs and Workplace team to ensure day to day office management initiatives are met
- Handle special projects and events as they come up, such as corporate or team events, holiday events, or new employee first-day welcomes
- Certain workplace responsibilities are required from time to time, such as supporting with meetings taking place onsite, occasional lunch catering and happy hours, or ensuring the kitchen is restocked
- 5+ years' executive administrative experience in a fast-paced environment. Similar or combined experience/education will be considered
- Experience in tech or corporate field as an EA preferred, the same with public companies
- In the possession of professionalism and superior interpersonal and communication skills (both written and verbal) in both English and Swedish with a demonstrated ability to collaborate effectively with all levels of leadership and teams.
- Flexibility and adaptability to handle changing priorities and deadlines in a fast-paced environment
- Ability to work independently with minimal supervision, while also functioning effectively as part of a team
- Attention to detail and accuracy in all work, with a commitment to quality and excellence
- Experience managing complex calendars and coordinating meetings internally and externally across multiple time zones.
- High integrity and discretion on confidential and sensitive issues.
- Proficiency in Google Office Suite, specifically Gmail, Docs, Sheets, and Slides
- A love of technology and using non-paper processes to get things done
- We uncover rich perspectives across the world
- Success happens together
- We deliver across borders.
- We're pioneers in our industry
- Our curiosity is insatiable
- We bring the best ideas to life.
- We're accountable for our work and actions
- Excellence comes as standard
- We're open, honest and kind, always.
- We learn from each other's experiences
- Stop and listen; every opinion matters
- We embrace diversity, equity and inclusion.