Executive Assistant
GO-HR
- Pataskala, OH
- Permanent
- Full-time
- Support the CEO in all day-to-day tasks, professional and personal scheduling, and communications; provide support to the Executive Management Team, as requested.
- Management meeting minutes and follow up.
- Prioritize document management with the CAO to ensure ISO compliance and timely dissemination of key information within all departments Responsible for all corporate document management.
- Work with the CEO to provide professional, accurate and timely high-level responses to clients.
- To build this new role and create a unique footprint within our organization.
- Prepare agendas and make other meeting arrangements for committee, board, and other meetings.
- Take detailed notes at all meetings as required, distribute, and provide follow-up on all open tasks.
- Correspond with existing and future clients by email and phone in a timely manner.
- Provide administrative and office support such as typing, dictation, faxing, filing, and updating contacts.
- Answer phone calls as needed and direct calls to appropriate parties or take messages.
- File and retrieve corporate documents, records, and reports; monitor, update, and manage all client documents and agreements.
- Assist the CEO in the preparation and follow-up of regularly scheduled reports.
- Maintain compliance with ISO certification requirements for documents management.
- Prepare and update sales materials in PowerPoint, Word, and Excel.
- Update posts on social media platforms like Facebook, LinkedIn, and on company blogs.
- Collaborate with cross-functional teams to draft project schedules and plans.
- Ensure that the corporate brand is consistently applied and accurately reflected on all communications.
- Other duties as reasonably requested.
- Strong written and verbal skills required to produce regular internal and external communications.
- Five years or more experience as an executive assistant or comparable high-level administrative position.
- Two years or more of high-level competency with Microsoft 365 applications including Teams, PowerPoint, Excel, Word, and Outlook.
- Database and Sales CRM experience would be helpful.
- Familiarity with ISO certification requirements for documents management would be helpful.
- The ability to work independently and to prioritize workloads effectively.
- Excellent organizational skills and standards.
- Professionalism and strict confidentiality with all materials always.
- This role works within a professional office environment and is expected to regularly interact with our team on site in our Pataskala corporate office.
- Professionalism and discretion are required.
- The role requires you to answer a telephone, communicate with clients and other stakeholders, use a computer and various software applications, and competency on other standard office equipment.
- Please Note that TechR2 is a drug free environment and applicants will have to take a drug test as part of the hiring process.
- Bachelor's degree (preferred) or experience commensurate with the position.
- Familiarity with ISO certification requirements for documents management.
- Medical, dental, vision, base life
- 401K plan
- Paid time off and paid holidays