Administration Assistant
Minor International
- กรุงเทพฯ
- งานประจำ
- ฟูลไทม์
- Manning the AIHM reception.
- Welcome and greet visitors to the school in a professional and courteous manner.
- Answer and direct incoming calls and emails, providing accurate and timely information.
- Corresponding internal and external. Arrange for outgoing mail and packages to be picked up or delivered. Receive and relay telephone messages.
- Organize meetings, including scheduling, arranging conference rooms, sending reminders, and organizing catering when necessary.
- Coordinate travel arrangements for team members, faculty, students and visitors.
- Manage office supplies, including ordering and restocking as needed.
- Prepare and distribute correspondence, memos, and reports.
- Assist with event planning and coordination, including setup and cleanup.
- Maintain the school's filing system, including electronic and physical files.
- Perform other administrative duties as assigned by the Administration Manager.
- Provide administrative and clerical support to the department heads as assigned by the Administration Manager.
- Screen documents from internal and external and propose documents for signature.
- Prepare monthly advance requisitions, expense claims and track expenses and prepare reports for entire department.
- Organize and maintain office filing and database system and looking for way to improve systems
- A minimum of 3 years' experience in executive secretary or admin role ideally in hospitality or similar environment.
- Excellent time management skills and ability to multi-task and prioritize work.
- Effective and professional communication abilities.
- Professional writing capabilities, including being able to communicate with employees, vendors, and clients or guests.
- Great customer service and interpersonal skills.
- Strong organizational and planning skills
- Proficiency in MS Office.