Clerk-Treasurer
https://www.ci.chisholm.mn.us/
- Chisholm, MN
- Permanent
- Full-time
- Works directly with and advises the City Administrator, City Council, and department heads on financial matters and provides recommendations as appropriate.
- Manages city-wide budgeting process, calculates budget projections, assists department heads and boards and commissions with budget requests, and compiles preliminary and final budgets for a $9,000,000 plus annual budget.
- Assume City Administrator and Accountant responsibilities and duties in the absence of the City Administrator and the Accountant.
- Advises Council on initial and final city tax levy and complies with truth in taxation and related reporting requirements.
- Supervises accounting staff which includes the accountant, utility clerk and payroll clerk.
- Oversees all tasks associated with accounts payable, accounts receivables, general ledger, purchasing, payroll, and utility billing activities.
- Conducts annual performance evaluations of accounting staff and provides guidance and support to progress positive and effective work performances.
- Oversees and coordinates the election process including training, election judge selection, polling place set-up, voting equipment, absentee voting, candidate filings, and election results certification.
- Responsible for financial grant reporting, such as state bonding, Iron Range Resources & Rehabilitation grants, and other federal and state grant opportunities.
- Manages the financial planning aspects of all capital improvement programs/projects, including debt issuance and debt administration.
- Works directly with auditors during year end by preparing all required schedules, presents all financial data as required for the audit.
- Prepares and presents quarterly financial reports for Council meetings and provides other reports as requested to the Council, City Administrator, and city staff.
- Prepares and presents monthly financial reports to the Public Utilities Commission for the Water, Sewer, and Refuse departments.
- Prepares and submits various local, county, state and federal reports quarterly and annually in a timely manner.
- Responsible for overseeing and coordinating vendor contracts for the city.
- Manages the computerized accounting systems and makes recommendations for updates and/or replacements.
- Oversees spending by all departments to ensure that proper authorization was received for expenditure and ensure compliance
- Confers with state agencies and bond counsel regarding financing, including tax incremental financing (TIF) and its appropriate use.
- Monitors all cash and credit card accounts and develops and implements policies and procedures to prevent fraud.
- Maintains all fixed assets and depreciation schedules.
- Coordinates, prepares, and maintains accounting records, including grant accounting and revolving loan fund, for the Economic Development Authority.
- Represents the city at council meetings, Public Utilities Commission meetings, and other community meetings as requested.
- Acts as the record retention manager for all city records.
- Complies with directives and objectives communicated by the City Administrator.
- Communicates in a professional, respectful, and dependable manner.
- Four-year degree in Accounting, Business Administration, Finance or related field.
- Five years of experience as a Finance Director, Assistant Finance Director, or similar position, which includes supervisory responsibilities.
- Experience in municipal finance and accounting is preferred, with a familiarity of municipal functions and knowledge of public finance.
- Solid understanding of accounting principles and financial management
- Ability to conduct financial research and analysis to support financial recommendations.
- Ability to master multiple software resources utilized for city financial operations.
- Ability to establish effective working relationships with City Staff, auditors, elected officials, state and county officials, and the general public.
- Master's degree in Accounting, Finance, or Public Administration or CPA certification.
- Seven years of experience in finance supervisory responsibilities
- Knowledge of government accounting principles and fund accounting.
- Experience constructing complex spreadsheets using Microsoft Excel.
- Ability to obtain the certification of certified government financial manager
- Ability to orchestrate data, people, and materials effectively on a daily basis.
- Office environment that is open to the public.
- Sit for 8 or more hours per day with occasional breaks.
- Bend, stoop, squat, crouch, kneel, balance, or reach as required.
- Occasionally lift, push, or pull up to 10 lbs.
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