Sr. Subcontract Admin - Proposal Support
Collins Consulting
- Fulton, MD
- Contract
- Full-time
Hybrid (Mon - Wed - Friday) in office. Must resident in Houston, TX AreaNew hires will have an initial work schedule of Monday-Friday onsite at the client's offices to complete required training plans for this position. Upon successful completion of the client's training plan, the team hybrid work schedule of 3 onsite days (M-W-F) and 2 Work from Home will be transitioned.New hire training is anticipated to require 7 days for successful completion, as applicable by individual staff role.Periodic onsite training days will also occur, may require a temporary adjustment to the team hybrid work schedule.The client, Inc. is seeking an experienced Subcontract Administrator - Proposal Specialist, Sr. to support the Procurement & Subcontracts team in providing proposal support to all lines of business within our Science & Space Division.What you will do:
As a Subcontract Administrator - Proposal Specialist, Sr. with the client, Inc. Science & Space Division, you play a critical role in supporting proposal activity that propels the company's business win strategy. You will be responsible for a full range of procurement and subcontract administration activities associated with supporting proposal strategies as determined by Business Development.Responsibilities:
- Participate in proposal development team planning and execution including color teams
- Review customer's Request for Proposal (RFP)
- Assess and execute on strategy for responding to proposal requirements
- Perform all tasks associated with acquiring Teammate and Subcontractor proposals including negotiating Non-Disclosure Agreements (NDAs), establish thorough understanding of scope requirements and regulations, qualify subcontractors/suppliers, prepare comprehensive RFP packages, analyze proposals, negotiate proposals including terms and conditions, and model subcontracts
- Prepare documentation in accordance with established procedures in support of the company's approved purchasing system
- Maintain documentation, status, other documents as required in Share Point for file sharing and collaboration
- Perform visual quality assurance inspection of all proposal deliverables
- Establishes and maintains effective business relationships with internal and external customers and suppliers
- Support post proposal and phase in operations for new contract wins
- Execute and administer subcontracts as necessary
- Develop standard operating procedures and playbook to document process
- Problem solving
- Other support as identified
Required Qualifications:
- Thorough understanding of subcontracting principals in government contracting
- Experience in FAR/DFAR
- Strong understanding of various contract types with experience managing cost type subcontracts
- 2+ years' experience supporting customer proposals
- Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills
- Ability to effectively communicate with proposal leaders, proposal authors, and Business Development personnel, as well as other functions across the organization
- Experience with Microsoft office suite with proficiency in Excel, Word, and Power Point
- Must be detail oriented with the ability to work well with a proposal team in a fast-paced, deadline driven environment
- Flexibility to work overtime and weekends, as required, to meet proposal schedule and to accommodate meetings across several time zones
- Critical attention to detail
- A Bachelor's degree in Supply Chain, Business, Finance or related field
- 5-8 years' experience in subcontract administration
Preferred Skills
- Proficiency in Deltek Costpoint
- Working knowledge of Share Point
- Experience using proposal management systems
- Experience developing cost volumes