Commercial Lease Administrator
TBC Corporation
- Palm Beach Gardens, FL
- Permanent
- Full-time
- Review and summarize lease language to determine actual Rent Commencement Dates based on lease contingency language to determine rents or prorated rents to be paid, along with determining accurate expiration dates by property
- Update and maintain all lease records in TANGO (Lease Administration System). Critical date tracking and updating contacts and Landlord/Subtenant notice address etc. for all locations in TANGO
- Set-up of new leases, contracts, and other documents in TANGO by interpreting legal terminology and lease clauses
- Abstract and interpret lease documents including key dates, construction requirements, rent structures, financial obligations, operating expense limitations, and other material provisions
- Ensure that all critical dates and financial data in TANGO is accurate and up to date. Track and monitor all Landlord/Subtenant lease obligations to ensure such obligations are performed well before deadlines set forth in the lease
- Determine if percentage rent is required and calculate breakpoints
- Monitor critical dates, abstract pertinent lease information and report on ROFR and accept/rejects for inactive leases
- Calculate annual Rent and CAM reconciliations to ensure no overage being charged and increases adhere to lease language for all leases in assigned portfolio
- Work with Landlords/Subtenants to identify and resolve rent discrepancies or unpaid rent/late rent/default notices
- Review and approve RE tax and insurance bill adjustments for reimbursement to Landlords; calculate and charge Subtenants in accordance with sublease obligations
- Track, audit, process real estate taxes payable to taxing authorities ensuring on-time payments and/or early payments to capture all possible discounts allowed within each municipality
- Draft lease amendments, option exercise letters, correspondence and other legal notifications to Landlords and Subtenants
- Handle dispute resolution with Landlords and Subtenants with regard to rent and other lease obligations
- Partner with internal teams to set up utilities for new supply contracts
- Associates Degree or higher is required
- B.S. Paralegal and Notary preferred
- 5-7 years of experience in commercial real estate lease administration
- Expertise in understanding and interpreting retail lease language
- Ability to proactively identify issues and propose and/or initiate solutions
- Proficient in Microsoft Excel
- TANGO Experience preferred
- SAP Experience preferred
- Possess the technical aptitude to use various Lease Administration systems and software
- Possess excellent analytical, quantitative, written, and verbal communication skills
- Be able to work independently with attention to detail, documentation, and follow-through
- Be highly organized, detail oriented with a professional demeanor and strong interpersonal skills
- Medical, Dental and Vision coverage
- Company paid short term disability and company subsidized long term disability
- Company paid life insurance
- 401(k) with company match and immediate 100% vesting
- Generous paid vacation and paid time off
- Flexible spending account
- Employee assistance program
- Employee automotive service discounts
- And more!