BLANK AST 3 (Business and Operations Assistant)
University of California
- Davis, CA
- $27.34-39.18 per hour
- Permanent
- Full-time
- Sit at desk/computer for extended periods of time reading fine print online and hard copy.
- Bend, stoop, reach, lift and shift boxes, equipment, supplies, maneuver conference room furniture and files weighing up to 30lbs.
- Travel to various campus office locations throughout the year.
- UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
- Skill to maintain composure under heavy workload, frequent interruptions and conflicting priorities.
- Knowledge of and skill to interpret and apply UC policies and procedures.
- Familiarity with campus-wide offices, administrative contacts, campus structure and resources.
- Experience performing complex administrative and clerical support functions for a senior manager in an executive-level office, including HR recruitment, onboarding, and offboarding processes.
- Experience analyzing and extracting complex information to determine level and scope of impact, evaluate risks/consequences, develop creative solutions, act expeditiously; and to understand the factors associated with decision-making in a high-level executive office.
- Professional experience and political acumen to handle sensitive or difficult situations diplomatically, to represent high level executives with tact and discretion, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
- Experience scheduling and coordinating large, complex meetings and special events.
- Experience working in an executive office environment that requires interpersonal and communication skills to create and maintain professional collaborative working relationships with an acute understanding of customer service and business processes.
- Experience using various software programs (MS Word, Access, Excel, PowerPoint, Outlook, Google Suite, Box, Chrome (or other browser) etc.) to accomplish assignments.
- Organizational and time management skills to establish goals, set priorities and manage deadlines; to multi-task and adjust priorities; and adaptable to many environments, directions and duties as needs dictate.
- Two (2) or more years of administrative and/or clerical experience.
- Experience gathering and synthesizing information from a variety of sources with skill to translate, define and present the information to others.
- Experience working in a higher education environment; familiarity with higher education goals and terminology. Experience with the general principles of accountability for access and use of automated financial and personnel systems. Experience with DaFIS and Kuali Transaction Processing and Decision Support, Aggie Expense and with Banner Student Information System.
- Skill to maintain composure under heavy workload, frequent interruptions and conflicting priorities.
- Knowledge of and skill to interpret and apply UC policies and procedures. Familiarity with campus-wide offices, administrative contacts, campus structure and resources.